16 August 1997
Source: http://www.access.gpo.gov/su_docs/aces/aaces002.html

See also CIA Privacy Act Rules: http://jya.com/cia-par.htm (26K)

    [To Table of Contents]

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-1]

    CENTRAL INTELLIGENCE AGENCY

    STATEMENT OF GENERAL ROUTINE USES

      The following routine uses apply to, and are incorporated by reference
      into, each system of records maintained by the CIA:

      1. In the event that a system of records maintained by the Central
      Intelligence Agency to carry out its functions indicates, or relates
      to, a violation or potential violation of law, whether civil, criminal
      or regulatory in nature, and whether arising by general statute or
      particular program pursuant thereto, the relevant records in the
      system of records may be disclosed, as a routine use, to the
      appropriate agency whether federal, state, local or foreign, charged
      with the responsibility of investigating or prosecuting such
      violation, or charged with the responsibility to take appropriate
      administrative action, or charged with enforcing or implementing the
      statute, or rule, regulation or order issued pursuant thereto.

      2. A record from this system of records may be disclosed, as a routine
      use, to a federal, state or local agency maintaining civil, criminal
      or other relevant enforcement information or other pertinent
      information, such as current licenses, if necessary to obtain
      information relevant to a Central Intelligence Agency decision
      concerning the hiring or retention of an employee, the issuance of a
      security clearance or special access, or the performance of the
      Agency's acquisition functions.

      3. A record from this system of records may be disclosed, as a routine
      use, to a federal, state, or local agency, or other appropriate
      entities, or individuals, in connection with the hiring or retention
      of an employee, the issuance of a security clearance or special
      access, the reporting or an investigation of an employee, the letting
      of a contract, or the issuance of a license, grant or other benefit,
      to the extent that the information is relevant and necessary to the
      entity's decision on the matter.

      4. A record from this system of records may be disclosed, as a routine
      use, in the course of presenting evidence to a court, magistrate or
      administrative tribunal, including disclosures to opposing parties or
      their counsel or other representatives in the course of settlement
      negotiations, and disclosures made pursuant to statutes or regulations
      governing the conduct of such proceedings.

      5. A record from this system of records may be disclosed to the Office
      of Management and Budget in connection with the review of private
      relief legislation, as set forth in OMB Circular No. A-19, at any
      stage of the legislative coordination and clearance process as set
      forth in the Circular.

      6. A record from a system of records may be disclosed, as a routine
      use, to NARA (GSA) in records management inspections conducted under
      the authority of 44 U.S.C. 2904 and 2906.

      7. A record from this system of records may be disclosed, as a routine
      use, to a federal, state, or local agency, other appropriate entities
      or individuals, or, through established liaison channels, to selected
      foreign governments, provided such disclosure is compatible with the
      purpose for which the purpose for which the record was collected and
      is undertaken to enable the Central Intelligence Agency to carry out
      its responsibilities under the National Security Act of 1947, as
      amended, the CIA Act of 1949, as amended, Executive Order 12333 or any
      successor order, national security directives applicable to the Agency
      and classified implementing procedures approved by the Attorney
      General promulgated pursuant to such Orders and directives, as well as
      statutes, Executive orders and directives of general applicability.
      This routine use is not intended to supplant the other routine uses
      published by the Central Intelligence Agency.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-2]

    CENTRAL INTELLIGENCE AGENCY

    Table of Contents

      Applications Tracking System--CIA-1
      Office of Data Processing Training and Skills Inventory--CIA-2
      Computer Access File--CIA-3
      Private Attorney Panel--CIA-4
      Legal Subject Records--CIA-5

      Career Training Files--CIA-6
      Off-Campus Instructor Applicant Files--CIA-7
      Agency Training Record--CIA-8
      Language Learning Center--CIA-9
      Language Qualifications Register and OTRTEST--CIA-10

      Modern Language Aptitude Test Scores (MLAT)--CIA-11
      External Training Files--CIA-12
      Guest Speakers--CIA-13
      Equal Employment Opportunity Complaint Records--CIA-14

      Parking Permit Files--CIA-16
      Vehicle Operators File--CIA-17
      Personal Property Claims Records--CIA-18
      Equipment and Supplies Accountability Records--CIA-19
      Logistics Security Clearance Records--CIA-20

      Privacy and Freedom of Information Acts Requesters--CIA-21
      Polygraph Files--CIA-23
      Supplemental Personnel (Soft) Files--CIA-24
      Supplemental Personnel (Soft) Files--CIA-25

      Supplemental Personnel (Soft) Files--CIA-26
      Supplemental Personnel (Soft) Files--CIA-27
      Supplemental Personnel (Soft) Files--CIA-28
      Manpower Controls System--CIA-29
      Applicant Files--CIA-30

      Current Employees and Former Employees (official Personnel files and
      records related thereto)--CIA-31
      Consultant and Independent Contractor Records--CIA-32
      Prospective Contributors for Collection of Foreign Intelligence--CIA-
      33
      Clinical and Psychiatric Files (Employees)--CIA-34
      Clinical and Psychiatric Files (Applicants)--CIA-35

      Medical Facilities and Physicians--CIA-36
      Psychological Test Data Files--CIA-37
      Congressional Liaison Records--CIA-38
      Publicity--CIA-39
      CIA Authors File--CIA-40

      Intelligence in Public Literature File--CIA-41
      Briefing Program File--CIA-43
      Foreign Map Source Files--CIA-44
      Soviet-U.S. Contacts File--CIA-45

      Academic Relations File--CIA-46
      Professors and Placement Officers of Selected Colleges--CIA-47
      Cryptographic Access File--CIA-48
      Directorate of Operations Records Systems--CIA-49
      Financial Records--CIA-50

      Security Duty Office Events Reports--CIA-51
      Community-Wide, Computer-Assisted, Compartmentation Control System--
      CIA-52
      Central Badge System--CIA-54
      Security Analysis Records--CIA-56
      Security Records--CIA-57

      Inspector General Research Records--CIA-58
      Unsolicited Correspondence from the General Public Addressed to the
      Director or Deputy Director of Central Intelligence--CIA-59
      Personal and Professional Associates of the Director of Central
      Intelligence--CIA-60

      Supplemental Personnel (Soft) Files--CIA-61
      Office of Dating Processing Security Clearance Records--CIA-62
      Security Access Records--CIA-63
      Inquiries from Private Individuals about CIA and its Mission--CIA-64
      Contact with the News Media and Index--CIA-65

      Manuscript Review--CIA--66
      Publishing and Speaking Engagement Clearances--CIA-67
      CIA Personnel in Contact with Press--CIA-68
      Language Use Assessment--CIA-69
      Intelligence Community Staff Information Records System--CIA-70.

      National Intelligence Council (NIC) Records System--CIA-71.
      Inspector General Investigative Records--CIA-72.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-3]

    CENTRAL INTELLIGENCE AGENCY

    CIA--1

    System name: Applications Tracking System.

    System location:
        Central Intelligence Agency
        Washington, DC 20505.
    Categories of individuals covered by the system: Agency and contract
        employees, employees of contractor supporting Office of Data
        Processing, currently or formerly assigned to computer software
        development or maintenance projects in Applications.
    Categories of records in the system: Documentation of hours logged on
        each assigned programming or overhead project.
    Authority for maintenance of the system: Section 506(a), Federal Records
        Act of 1950 (44 U.S.C. 3101).
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: Used by Applications staff
        for periodic reporting to management man-hours expended to develop
        assigned programming projects and overhead hours. Used for tracking
        the usage and scheduling of all resources for developing software.
      Used to substantiate hours spent by contractor personnel on billable
      contractual activity.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Magnetic disk.
    Retrievability: Name and employee number.
    Safeguards: Limited to specifically designated and cleared personnel.
    Retention and disposal: Records are erased when hours of activity are no
        longer needed by management.
    System manager(s) and address:
        Director, Office of Data Processing
        Central Intelligence Agency
        Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
        Information and Privacy Coordinator
        Central Intelligence Agency
        Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: Request from individuals should be addressed
        as indicated in the Notification section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: Agency employees, contract employees,
        employees of contractor supporting the Office of Data Processing.

    ADD CIA-2

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-5]

    CENTRAL INTELLIGENCE AGENCY

    CIA--3

    System name: Computer Access File.

    System location:
        Central Intelligence Agency
        Washington, DC 20505.
    Categories of individuals covered by the system: Agency employees having
        special access to Office of Data Processing computer systems.
      Agency cleared contractors who have been granted access to Office of
      Data Processing computer systems.
    Categories of records in the system: Individual's name, office, user
        identification code, badge number and computer systems to which the
        individual has access.
    Authority for maintenance of the system: Section 506(a), Federal Records
        Act of 1950 (44 U.S.C. 3101).
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: Office of Data Processing
        Security Officers, computer system and data base managers, and
        Automated Data Processing Control Officers use the system to:
      Determine computer system(s), if any, to which an individual at CIA
      has access.
      Control access to computer systems through automated computer system
      verifications of individual's authorization for access to computer
      which he/she is attempting to use.
      Determine the name, office, room number and badge number associated
      with the user identification code of an individual suspected of a
      possible violation of computer systems security procedures.
      Identify individuals listed in audit trail records as having accessed
      a particular computer system or computer-based system of records.
      Produce mailing lists of ODP computer users.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Magnetic disk packs with ``back-up'' records on tapes and
        controlled hard copy computer listings used for reference.
        Applications and approval for access are maintained in paper files.
    Retrievability: Name and user identification code.
    Safeguards: Access to these records is limited to cleared persons whose
        official duties require such access. Personnel screening and
        computer system security protective mechanisms are employed to
        prevent unauthorized disclosure. Hard copy computer listings and
        paper files are maintained in combination lock safes or vaulted
        areas.
    Retention and disposal: Records of individuals who no longer have access
        to Office of Data Processing systems are deleted from computer-based
        system of records.
      As changes are made and new master computer listings are generated,
      the paper listings are destroyed by burning and the records on
      magnetic media are degaussed. There is no retention of these records.
    System manager(s) and address:
        Director, Office of Data Processing
        Central Intelligence Agency
        Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
        Information and Privacy Coordinator
        Central Intelligence Agency
        Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: Request from individuals should be addressed
        as indicated in the notification section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: Employees.
      Contractor employees.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-6]

    CENTRAL INTELLIGENCE AGENCY

    CIA--4

    System name: Private Attorney Panel.

    System location:
        Central Intelligence Agency
        Washington, DC 20505.
    Categories of individuals covered by the system: Attorneys in private
        practice.
    Categories of records in the system: Name, address, date and place of
        birth, education, law firm (if any), State(s) admitted to Bar, and
        date and type of clearance.
    Authority for maintenance of the system: Central Intelligence Agency Act
        of 1949, as amended--Pub. L. 81-110.
      Section 506(a), Federal Records Act of 1950 (44 U.S.C.3101).
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: To provide a list of private
        attorneys for use on CIA classified projects.
      To provide a referral list for those employees whose employment with
      CIA must be protected.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Paper.
    Retrievability: By name.
    Safeguards: Records are stored in a combination lock safe and access is
        only by personnel in the Office of General Counsel.
    Retention and disposal: Records on cleared but never used attorneys are
        destroyed 1 year after clearance is cancelled. Records of cleared
        and used attorneys are destroyed when deceased or when services are
        no longer of interest whichever is earlier. Destruction is by
        pulping.
    System manager(s) and address:
        General Counsel
        Central Intelligence Agency
        Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
        Information and Privacy Coordinator
        Central Intelligence Agency
        Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: Request from individuals should be addressed
        as indicated in the notification section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: Attorneys, CIA employees and former employees,
        Martindale-Hubbell Law Directory.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-7]

    CENTRAL INTELLIGENCE AGENCY

    CIA--5

    System name: Legal Subject Records.

    System location:
        Central Intelligence Agency
        Washington, DC 20505.
    Categories of individuals covered by the system: Agency employees,
        defectors, individual plaintiffs in litigation cases, individuals
        asserting claims against CIA, contractors and consultants, authors,
        journalists and other individuals who become involved in legal
        relationships or matters with CIA.
    Categories of records in the system: Correspondence, affidavits, briefs
        and other legal documents, reports of investigation, Government
        forms, cables and internal CIA memoranda.
    Authority for maintenance of the system: Central Intelligence Agency Act
        of 1949, as amended--Pub. L. 81-110.
      Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3101).
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: To provide factual
        information for legal opinions.
      To provide factual information for litigation reports prepared for the
      Department of Justice.
      To provide factual information for dealing with Agency contractors and
      consultants.
      A record from this system of records may be disclosed as a ``routine
      use'' to a Federal, state or local agency maintaining civil, criminal
      or other relevant enforcement information or other pertinent
      information, such as current licenses, if necessary to obtain
      information relevant to an Agency decision concerning the hiring or
      retention of an employee, the issuance of a security clearance, the
      letting of a contract, or the issuance of a license, grant or other
      benefit.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Paper.
    Retrievability: By name.
    Safeguards: Records are stored in combination lock safes and access is
        only by personnel in the Office of General Counsel.
    Retention and disposal: Permanent retention.
    System manager(s) and address:
        General Counsel
        Central Intelligence Agency
        Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
        Information and Privacy Coordinator
        Central Intelligence Agency
        Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: Request from individuals should be addressed
        as indicated in the notification section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: Individuals identified in Categories of
        individuals covered by the system above, Federal agencies and other
        CIA records systems.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-8]

    CENTRAL INTELLIGENCE AGENCY

    CIA--6

    System name: Career Trainee Files.

    System location:
        Central Intelligence Agency
        Washington, DC 20505.
    Categories of individuals covered by the system: Applicants and
        employees selected for Career Training Program.
    Categories of records in the system: Name, biographic data, test results
        of applicant being considered for Career Training Program. Employee
        name, biographic data, test results, training evaluations,
        correspondence, trainee progress reports and supervisor reports on
        trainees during their interim assignments, and memoranda for the
        record.
    Authority for maintenance of the system: National Security Act of 1947,
        as amended--Pub. L.80-253.
      Central Intelligence Agency Act of 1949, as amended--Pub. L. 81-110.
      Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3101).
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: Used by Agency officials to
        determine an individual's selection for the Career Training Program.
      Used by Agency officials for monitoring training activity after
      selection.
      Used by Agency officials for job placement after completion of
      training program.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Paper and microforms.
    Retrievability: By name.
    Safeguards: Stored in combination lock safe; access is limited to Career
        Trainee Program Officers, and Personnel Officers.
    Retention and disposal: Files are retained for duration of the
        employee's participation in the Career Training Program, then
        transferred to the Office of Personnel. Official transcripts are
        filed in the official personnel folders; remaining material is
        incorporated into individual's supplemental personnel (soft) file.
        Unsuccessful applicant records are returned to the Office of
        Personnel.
    System manager(s) and address:
        Director, Office of Training
        Central Intelligence Agency
        Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
        Information and Privacy Coordinator
        Central Intelligence Agency
        Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: Request from individuals should be addressed
        as indicated in the notification section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: The sources of information in these files are
        Program Officers, educational institutions, and the individual.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-9]

    CENTRAL INTELLIGENCE AGENCY

    CIA--7

    System name: Off-Campus Instructor Applicant Files.

    System location:
        Central Intelligence Agency
        Washington, DC 20505.
    Categories of individuals covered by the system: Agency employees who
        are applicants for part-time instructor positions in the Agency Off-
        Campus Program sponsored by University of Virginia.
    Categories of records in the system: Applicant forms for teaching in the
        Off-Campus Program.
      Correspondence with University of Virginia including application
      approvals and rejections and documents concerning contract
      administration.
    Authority for maintenance of the system: National Security Act of 1947,
        as amended--Pub. L. 80-253.
      Central Intelligence Agency Act of 1949, as amended--Pub. L. 81-110.
      Section 506(a), Federal Records Act of 1950 (44 U.S.C.3101).
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: Used by Agency officials to
        administer Instructor Program for Off-Campus college courses
        provided to employees.
      Recommendations to University of Virginia for employing instructors.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Paper.
    Retrievability: By name and discipline.
    Safeguards: Stored in combination lock safes. Access by CIA officials on
        need-to-know basis.
    Retention and disposal: Records are destroyed by pulping 3 years after
        termination of Agency employment.
    System manager(s) and address:
        Director, Office of Training
        Central Intelligence Agency
        Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
        Information and Privacy Coordinator
        Central Intelligence Agency
        Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: Request from individuals should be addressed
        as indicated in the notification section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: Employee, educational institutions, student
        evaluation of the instructor and the University of Virginia.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-10]

    CENTRAL INTELLIGENCE AGENCY

    CIA--8

    System name: Agency Training Record.

    System location:
        Central Intelligence Agency
        Washington, DC 20505.
    Categories of individuals covered by the system: Agency employees and
        other Federal employees who have completed Office of Training
        courses, Agency-sponsored external training, and other Agency
        component-conducted training programs.
    Categories of records in the system: A machine run which lists the
        individual's transcript of Agency-sponsored training.
    Authority for maintenance of the system: Title 5, USC, Chapter 41.
      Central Intelligence Act of 1949, as amended--Pub. L. 81-110.
      Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3101).
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: Records are used by Agency
        officials for processing employee requests for Agency-sponsored
        training.
      Used by Agency officials to evaluate training requirements in
      connection with a proposed assignment.
      Agency Career Management and Training Officers use this record as a
      management tool in counseling employees concerning their career
      development.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Machine listing on COM.
    Retrievability: By name.
    Safeguards: Stored in combination lock safes. Access is restricted to
        Training Officers, Personnel Officers, Supervisors and the TSS/OTR
        Staff.
    Retention and disposal: Superseded COM reels are destroyed by burning
        upon receipt of updated reels.
    System manager(s) and address:
        Director, Office of Training
        Central Intelligence Agency
        Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
        Information and Privacy Coordinator
        Central Intelligence Agency
        Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: Request from individuals should be addressed
        as indicated in the notification section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: Transcripts from educational institutions,
        certificates of successful completion from the training facility and
        training reports from the individual.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-11]

    CENTRAL INTELLIGENCE AGENCY

    CIA--9

    System name: Language Learning Center Student Files.

    System location:
        Central Intelligence Agency
        Washington, DC 20505.
    Categories of individuals covered by the system: Employees enrolled in
        the Language Learning Center.
    Categories of records in the system: Biographic data, test scores,
        training reports from instructors, training requests from sponsoring
        office and attendance reports.
    Authority for maintenance of the system: Title 5, U.S.C. Chapter 41.
      Central Intelligence Agency Act of 1949, as amended--Pub. L. 81-110.
      Section 506(a), Federal Records Act of 1950 (44 U.S.C.3101).
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: Used by Agency officials to
        monitor student performance. Transcript is entered in the Agency
        Training Record.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Paper.
    Retrievability: By name.
    Safeguards: Records stored in secure areas. Access on a need-to-know
        basis.
    Retention and disposal: Retained for duration of student enrollment.
        Files are cut off at completion of training; all but final report is
        destroyed 90 days after cut off; final report is destroyed 5 years
        after cut off. Records are destroyed by pulping.
    System manager(s) and address:
        Director, Office of Training
        Central Intelligence Agency
        Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
        Information and Privacy Coordinator
        Central Intelligence Agency
        Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: Request from individuals should be addressed
        as indicated in the notification section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: Employees and instructors.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-11]

    CENTRAL INTELLIGENCE AGENCY

    CIA--9

    System name: Language Learning Center Student Files.

    System location:
        Central Intelligence Agency
        Washington, DC 20505.
    Categories of individuals covered by the system: Employees enrolled in
        the Language Learning Center.
    Categories of records in the system: Biographic data, test scores,
        training reports from instructors, training requests from sponsoring
        office and attendance reports.
    Authority for maintenance of the system: Title 5, U.S.C. Chapter 41.
      Central Intelligence Agency Act of 1949, as amended--Pub. L. 81-110.
      Section 506(a), Federal Records Act of 1950 (44 U.S.C.3101).
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: Used by Agency officials to
        monitor student performance. Transcript is entered in the Agency
        Training Record.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Paper.
    Retrievability: By name.
    Safeguards: Records stored in secure areas. Access on a need-to-know
        basis.
    Retention and disposal: Retained for duration of student enrollment.
        Files are cut off at completion of training; all but final report is
        destroyed 90 days after cut off; final report is destroyed 5 years
        after cut off. Records are destroyed by pulping.
    System manager(s) and address:
        Director, Office of Training
        Central Intelligence Agency
        Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
        Information and Privacy Coordinator
        Central Intelligence Agency
        Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: Request from individuals should be addressed
        as indicated in the notification section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: Employees and instructors.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-13]

    CENTRAL INTELLIGENCE AGENCY

    CIA--11

    System name: Modern Language Aptitude Test Scores (MLAT).

    System location:
        Central Intelligence Agency
        Washington, DC 20505.
    Categories of individuals covered by the system: Selected applicants and
        employees who have taken the Modern Language Aptitude Test.
    Categories of records in the system: Name, biographic data and test
        scores.
    Authority for maintenance of the system: Title 5, U.S.C. Chapter 41.
      Central Intelligence Agency Act of 1949, as amended--Pub. L. 81-110.
      Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3101).
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: Used by Language Learning
        Center personnel to evaluate student potential for learning a
        foreign language.
      Used by Personnel Officers in deciding appointment and job placement.
      Aptitude test scores are provided to Foreign Service Institute when
      employee is enrolled in their language program.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Paper.
    Retrievability: By name.
    Safeguards: Stored in combination lock safes; access on a need-to-know
        basis.
    Retention and disposal: Destroyed upon termination of Agency employment.
        Unsuccessful applicant records are destroyed after 12 months.
        Destruction of records is by pulping.
    System manager(s) and address:
        Director, Office of Training
        Central Intelligence Agency
        Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
        Information and Privacy Coordinator
        Central Intelligence Agency
        Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: Request from individuals should be addressed
        as indicated in the Notification section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: Individual.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-14]

    CENTRAL INTELLIGENCE AGENCY

    CIA--12

    System name: External Training Files.

    System location:
        Central Intelligence Agency
        Washington, DC 20505.
    Categories of individuals covered by the system: Employees sponsored
        full-time external training programs.
    Categories of records in the system: Employee biographic data,
        correspondence with public and private educational institutions,
        transcript and grades, training requests and administrative
        documents related to enrollment, employees evaluation of training
        course and employee Training Obligation Agreement.
    Authority for maintenance of the system: Title 5, USC, Chapter 41.
      Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3101).
      Central Intelligence Agency Act of 1949, as amended--Pub. L. 81-110.
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: Used by Agency officials to
        determine employee's eligibility for Agency sponsored training.
      Used by Agency officials to enroll employees in private and public
      educational institutions.
      Used by Agency officials to evaluate courses for future enrollment of
      employees.
      Data for Agency Training Record.
      Notification of funds advanced and accountings are proved to the
      Office of Finance.
      A record from this system of records may be disclosed as a ``routine
      use'' to a Federal, state or local agency maintaining civil, criminal
      or other relevant enforcement information or other pertinent
      information, such as current licenses, if necessary to obtain
      information relevant to an Agency decision concerning the hiring or
      retention of an employee, the issuance of a security clearance, the
      letting of a contract, or the issuance of a license, grant or other
      benefit.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Paper and punch cards.
    Retrievability: Name and employee number.
    Safeguards: Stored in combination lock safe; access on need-to-know
        basis.
    Retention and disposal: Destroyed 1 year after employee completes all
        course commitments. Destruction by pulping.
    System manager(s) and address:
        Director, Office of Training
        Central Intelligence Agency
        Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
        Information and Privacy Coordinator
        Central Intelligence Agency
        Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: Request from individuals should be addressed
        as indicated in the Notification section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: The sources of information are from the
        individual, his sponsoring office, and the external training
        facility.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-14]

    CENTRAL INTELLIGENCE AGENCY

    CIA--12

    System name: External Training Files.

    System location:
        Central Intelligence Agency
        Washington, DC 20505.
    Categories of individuals covered by the system: Employees sponsored
        full-time external training programs.
    Categories of records in the system: Employee biographic data,
        correspondence with public and private educational institutions,
        transcript and grades, training requests and administrative
        documents related to enrollment, employees evaluation of training
        course and employee Training Obligation Agreement.
    Authority for maintenance of the system: Title 5, USC, Chapter 41.
      Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3101).
      Central Intelligence Agency Act of 1949, as amended--Pub. L. 81-110.
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: Used by Agency officials to
        determine employee's eligibility for Agency sponsored training.
      Used by Agency officials to enroll employees in private and public
      educational institutions.
      Used by Agency officials to evaluate courses for future enrollment of
      employees.
      Data for Agency Training Record.
      Notification of funds advanced and accountings are proved to the
      Office of Finance.
      A record from this system of records may be disclosed as a ``routine
      use'' to a Federal, state or local agency maintaining civil, criminal
      or other relevant enforcement information or other pertinent
      information, such as current licenses, if necessary to obtain
      information relevant to an Agency decision concerning the hiring or
      retention of an employee, the issuance of a security clearance, the
      letting of a contract, or the issuance of a license, grant or other
      benefit.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Paper and punch cards.
    Retrievability: Name and employee number.
    Safeguards: Stored in combination lock safe; access on need-to-know
        basis.
    Retention and disposal: Destroyed 1 year after employee completes all
        course commitments. Destruction by pulping.
    System manager(s) and address:
        Director, Office of Training
        Central Intelligence Agency
        Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
        Information and Privacy Coordinator
        Central Intelligence Agency
        Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: Request from individuals should be addressed
        as indicated in the Notification section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: The sources of information are from the
        individual, his sponsoring office, and the external training
        facility.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-16]

    CENTRAL INTELLIGENCE AGENCY

    CIA--14

    System name: Equal Employment Opportunity Complainant Records.

    System location:
        Central Intelligence Agency
        Washington, DC 20505.
    Categories of individuals covered by the system: Current or former
        contract, staff or detailed military personnel of the Agency as well
        as applicants for employment.
    Categories of records in the system: Data collected by an EEO
        Investigator which bears on the charges of discrimination brought by
        the complainant. File contains sworn affidavits from the
        complainant, the alleged discriminating officer(s), and other
        individuals directly involved, as well as other documents, records,
        or other statistical evidence considered pertinent to the case or
        which assists the Agency in making its decision.
    Authority for maintenance of the system: Equal Employment Opportunity
        Act of 1972, Pub. L. 92-261.
      Executive Orders 11478 and 5 CFR 713.222.
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: To provide information in
        the adjudication of complaints.
      To provide information for review by the Civil Service Commission.
      To provide information for Federal court review.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Paper.
    Retrievability: By complainant name.
    Safeguards: Filed in combination lock safes; limited access by staff
        only.
    Retention and disposal: Cases resolved within Agency are destroyed by
        pulping after resolution of case.
    System manager(s) and address:
        Director, Equal Employment Opportunity
        Central Intelligence Agency
        Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
        Information and Privacy Coordinator
        Central Intelligence Agency
        Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: Request from individuals should be addressed
        as indicated in the notification section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: Information obtained from the complainant, the
        alleged discriminating official, and other individuals as well as
        documents, records, and statistics gathered in the investigation.

    [No CIA-15]

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-17]

    CENTRAL INTELLIGENCE AGENCY

    CIA--16

    System name: Parking Permit Files.

    System location:
        Central Intelligence Agency
        Washington, DC 20505.
    Categories of individuals covered by the system: Employees.
    Categories of records in the system: Records include name, vehicle
        license number, office designation, location, and extension.
    Authority for maintenance of the system: Section 506(a), Federal Records
        Act of l950 (44 U.S.C. 3101).
      Federal Property Management Regulation D-47 (GSA).
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses:  Used by Agency employees
        responsible for allocation and control of parking spaces at the
        Headquarters Building.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Paper.
    Retrievability: By name, vehicle license number, assigned parking space
        number and assigned reference number.
    Safeguards: Stored in safes, vaults or secure area. Access limited to
        staff employees.
    Retention and disposal: Records marked void upon updating of information
        or upon cancellation of parking permit. Files destroyed upon overall
        reallocation of parking permits done periodically (approximately
        once a year).
    System manager(s) and address:
        Director, Office of Logistics
        Central Intelligence Agency
        Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
        Information and Privacy Coordinator
        Central Intelligence Agency
        Washington, DC 20505.
      Indentification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR l901.13). Individuals must comply with
      these rules.
    Record access procedures: Request from individuals should be addressed
        as indicated in the Notification section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: Employees.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-18]

    CENTRAL INTELLIGENCE AGENCY

    CIA--17

    System name: Vehicle Operators File.

    System location:
        Central Intelligence Agency
        Washington, DC 20505.
    Categories of individuals covered by the system: Employees.
    Categories of records in the system: Name, medical qualification forms,
        score sheets for driver's test, registers of permits issued and
        records regarding accidents. Accident report records include police
        data and investigation reports in addition to information on vehicle
        involved.
    Authority for maintenance of the system: National Security Act of 1947,
        as amended--Pub. L. 80-253.
      Central Intelligence Agency Act of 1949, as amended--Pub. L. 81-110.
      Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3101).
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: Used by Agency employees for
        issuing official U.S. Government driver's licenses and renewals.
      For review by CIA officials in accident cases.
      A record from this system of records may be disclosed as a ``routine
      use'' to a Federal, state or local agency maintaining civil, criminal
      or other relevant enforcement information or other pertinent
      information, such as current licenses, if necessary to obtain
      information relevant to any agency decision concerning the hiring or
      retention of an employee, the issuance of a security clearance, the
      letting of a contract, or the issuance of a license, grant or other
      benefit.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Paper.
    Retrievability: Individual name or driver's permit number.
    Safeguards: Physically protected in a secure area. Access is limited to
        employees who have the need-to-know.
    Retention and disposal: Destroyed by burning three years after license
        is no longer valid. Accident reports are destroyed six years after
        case is closed.
    System manager(s) and address:
        Director, Office of Logistics
        Central Intelligence Agency
        Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
        Information and Privacy Coordinator
        Central Intelligence Agency
        Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: Request from individuals should be addressed
        as indicated in the notification section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: Individual.
      Agency officials.
      Federal, State and local law enforcement agencies in cases when
      employee is involved in an auto accident.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-19]

    CENTRAL INTELLIGENCE AGENCY

    CIA--18

    System name: Personal Property Claim Records.

    System location:
        Central Intelligence Agency
        Washington, DC 20505.
    Categories of individuals covered by the system: Employees and former
        employees.
    Categories of records in the system: Claimant name, address, nature and
        loss or damage to personal effects, including inventory of items.
    Authority for maintenance of the system: National Security Act of 1947,
        as amended--Pub. L. 80-253.
      Central Intelligence Agency Act of 1949, as amended--Pub. L. 81-110.
      Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3101).
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: Claims Review Board
        determines amount of financial loss sustained by claimant.
      Reimbursement for property loss.
      A record from this system of records may be disclosed as a ``routine
      use'' to a Federal, state or local agency maintaining civil, criminal
      or other relevant enforcement information or other pertinent
      information, such as current licenses, if necessary to obtain
      information relevant to an Agency decision concerning the hiring or
      retention of an employee, the issuance of a security clearance, the
      letting of a contract, or the issuance of a license, grant or other
      benefit.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Paper.
    Retrievability: By name.
    Safeguards: Information is stored in safes or secure areas. Access is
        limited to staff employees working on such cases.
    Retention and disposal: Records are destroyed by burning two years after
        final action on case.
    System manager(s) and address:
        Director, Office of Logistics
        Central Intelligence Agency
        Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
        Information and Privacy Coordinator
        Central Intelligence Agency
        Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: Request from individuals should be addressed
        as indicated in the notification section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: Individual concerned and various Agency staff
        elements involved in processing and adjudication of claims.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-20]

    CENTRAL INTELLIGENCE AGENCY

    CIA--19

    System name: Equipment and Supplies Accountability Records.

    System location:
        Central Intelligence Agency
        Washington, DC 20505.
    Categories of individuals covered by the system: Employees.
    Categories of records in the system: Name, signature, office location,
        telephone extension and item of government equipment on loan or
        charged to the employee.
    Authority for maintenance of the system: National Security Act of 1947,
        as amended--Pub. L. 80-253.
      Central Intelligence Agency Act of 1949, as amended--Pub. L. 81-110.
      Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3101).
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: Used by Agency officials who
        control and account for government nonexpendable items.
      A record from this system of records may be disclosed as a ``routine
      use'' to a Federal, state or local agency maintaining civil, criminal
      or other relevant enforcement information or other pertinent
      information, such as current licenses, if necessary to obtain
      information relevant to an Agency decision concerning the hiring or
      retention of an employee, the issuance of a security clearance, the
      letting of a contract, or the issuance of a license, grant or other
      benefit.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Paper.
    Retrievability: By name.
    Safeguards: Physically protected in secure areas. Only employees charged
        with the responsibility of controlling government property have
        access.
    Retention and disposal: Signature card is returned to individual charged
        upon return of item. Record is destroyed by burning after inventory
        adjustment to property records.
    System manager(s) and address:
        Director, Office of Logistics
        Central Intelligence Agency
        Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
        Information and Privacy Coordinator
        Central Intelligence Agency
        Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: Request from individuals should be addressed
        as indicated in the notification section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: Individual concerned and appropriate
        accountable property officers.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-21]

    CENTRAL INTELLIGENCE AGENCY

    CIA-20

    System name: Logistics Security Clearance Records.

    System location: Central Intelligence Agency, Washington, DC 20505.
    Categories of individuals covered by the system: Commercial contractors
        and vendors, persons in the private sector associated with the
        Agency, and individuals in other government agencies contacted for
        liaison purposes.
    Categories of records in the system: Biographic data including name,
        address, position, Social Security Account Number, and security
        clearance held.
    Authority for maintenance of the system: National Security Act of 1947,
        as amended--Pub. L. 80-253.
      Central Intelligence Agency Act of 1949, as amended--Pub. L. 81-110.
      Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3101).
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: Used by staff employees in
        conducting Agency business with the commercial sector and liaison
        with other government agencies.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Paper, magnetic disk.
    Retrievability: By individual or company name, and Social Security
        Account Number.
    Safeguards: Paper product is stored in vaulted area or in combination
        lock safes. Access is on a need-to-know basis and coded password
        identifier.
    Retention and disposal: Records destroyed by degaussing or pulping upon
        expiration of clearance. Clearances may be revalidated three years
        after initial approval.
    System manager(s) and address: Director, Office of Logistics, Central
        Intelligence Agency, Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
      Information and Privacy Coordinator, Central Intelligence Agency,
      Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: Request from individuals should be addressed
        as indicated in the Notification section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: Information obtained from individual concerned
        and certification of clearance from Office of Security.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-22]

    CENTRAL INTELLIGENCE AGENCY

    CIA-21

    System name: Privacy and Freedom of Information Acts Requesters.

    System location: Central Intelligence Agency, Washington, DC 20505.
    Categories of individuals covered by the system: Individuals who make
        requests to CIA under provisions of the Privacy Act, the Freedom of
        Information Act, and Executive Order 11652.
    Categories of records in the system: Files contain all correspondence
        and other documents related to the receipt, processing, and final
        disposition of requests received by the Agency for information under
        the Privacy Act, the Freedom of Information Act, and Executive Order
        11652.
    Authority for maintenance of the system: Privacy Act of 1974--Pub. L.
        93-579, Freedom of Information Act of 1974, as amended, and Executve
        Order 11652.
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: Used by staff employees for
        reference purposes in formulating responses to Privacy Act, Freedom
        of Information Act, and Executive Order 11652 requests, and for
        reference in processing cases under appeal and litigation; to
        provide documentation for referral to other Federal agencies for
        their review pursuant to Executive Order 11652, and the Third Agency
        Rule; and, as a source of information for compiling reports required
        by the Acts.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Paper, electronic index and log.
    Retrievability: By name, case number.
    Safeguards: Paper files are stored in combination lock safes; automatic
        data processing index and log files need coded identifier for
        activation. Access on need to know basis.
    Retention and disposal: From the date of last entry, Freedom of
        Information Act requests are destroyed after two years, and Privacy
        Act requests are destroyed after five years. Records are destroyed
        by burning.
    System manager(s) and address: Chief, Information and Privacy Division,
        Central Intelligence Agency, Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
      Information and Privacy Coordinator, Central Intelligence Agency,
      Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: Request from individuals should be addressed
        as indicated in the Notification Section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: Requests received pursuant to the Privacy Act,
        the Freedom of Information Act and Executive Order 11652.

    [No CIA-22]

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-23]

    CENTRAL INTELLIGENCE AGENCY

    CIA--23

    System name: Polygraph Files.

    System location:
        Central Intelligence Agency
        Washington, DC 20505.
    Categories of individuals covered by the system: Applicants for
        employment, employees, and certain individuals considered for
        assignment to the Agency.
    Categories of records in the system: Polygraph report, charts, and
        notes.
    Authority for maintenance of the system: National Security Act of 1947,
        as amended--Pub. L. 80-253.
      Central Intelligence Agency Act of 1949, as amended--Pub. L. 81-110.
      Executive Order 10450.
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: Used by the Office of
        Security to make determinations of security eligibility for
        employment pursuant to Executive Order l0450.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Paper and tape cassettes.
    Retrievability: By name.
    Safeguards: Files are maintained in a vault; access is permitted only
        while in the custody of polygraph staff members.
    Retention and disposal: Indefinite. Records are destroyed by burning
        when they become inactive.
    System manager(s) and address:
        Director, Office of Security
        Central Intelligence Agency
        Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
        Information and Privacy Coordinator
        Central Intelligence Agency
        Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: Request from individuals should be addressed
        as indicated in the Notification section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: The source of all information obtained is from
        the polygraph interviews.
    Systems exempted from certain provisions of the act: Pursuant to
        authority granted in section (j) of the Act (5 U.S.C. 552a(j)), the
        Director of Central Intelligence has determined to exempt polygraph
        records from all sections of the Act except 552a (b), (c)(1) and
        (2), (e)(1), (e)(4) (A) through (F), (e)(5), (6), (7), (9), (10),
        and (11), and (i). These records are exempted to prevent access,
        accountability, and judicial review of records which intimately
        reveal an Agency security method.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-24]

    CENTRAL INTELLIGENCE AGENCY

    CIA--24

    System name: Supplemental Personnel (Soft) Files.

    System location:
        Central Intelligence Agency
        Washington, DC 20505.
    Categories of individuals covered by the system: Current or former staff
        or contract employees and detailed military personnel.
    Categories of records in the system: Memoranda of discussions, working
        copies of personnel and contract actions including procedural
        checklists, performance appraisals, travel and shipping orders.
        Information concerning conduct, training, special qualifications or
        restrictions, dependency and residence, emergency notifications,
        biographic data, Letters of Instruction. Also, cables and dispatches
        of administrative and operational significance, and photographs.
    Authority for maintenance of the system: National Security Act of 1947,
        as amended--Pub. L. 80-253.
      Central Intelligence Agency Act of 1949, as amended--Pub. L. 81-110.
      Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3101).
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: Used as a supplement to the
        official personnel folders by authorized operating officials to
        facilitate and expedite processing or procedural requirements and
        transactions of employees.
      Serves as a management tool for administrative and operating officials
      for purposes of employee assignment, promotion, and career development
      considerations and determinations.
      To refer or provide information in response to or by direction of a
      court order, or where there is an indication of a violation or
      potential violation of law whether civil, criminal, or regulatory in
      nature, to the appropriate agency charged with the responsibility of
      investigating or prosecuting such violation or charged with enforcing
      or implementing a statute or law, regulation or order issued pursuant
      thereto.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Paper, and magnetic disc.
    Retrievability: By name, office and end date of assignment.
    Safeguards: Files are maintained in vaulted areas or approved metal
        filing cabinets; file release is on a controlled-loan basis to
        authorized officials. Access to information on magnetic disc is on
        limited need-to-know basis using controlled password identifier.
    Retention and disposal: Upon intra-Agency transfer, transfer file to
        gaining component personnel office. Upon separation from Agency,
        transfer material for inclusion in Official Personnel Folder to
        Office of Personnel; maintain remaining file 6 months and destroy.
        Destruction is by pulping for paper. Magnetic discs are erased upon
        completion of reassignment.
    System manager(s) and address:
        Chief, DDI Administrative Staff
        Central Intelligence Agency
        Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
        Information and Privacy Coordinator
        Central Intelligence Agency
        Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: Request from individuals should be addressed
        as indicated in the notification section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: Employee.
      Career Service Panel.
      Agency officials.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-25]

    CENTRAL INTELLIGENCE AGENCY

    CIA--25

    System name: Supplemental Personnel (Soft) Files.

    System location:
        Central Intelligence Agency
        Washington, DC 20505.
    Categories of individuals covered by the system: Current or former staff
        or contract employees and detailed military personnel.
    Categories of records in the system: Memoranda of discussions, working
        copies of personnel and contract actions including procedural
        checklists, performance appraisals, travel and shipping orders.
        Information concerning conduct, training, special qualifications or
        restrictions, dependency and residence, emergency notifications,
        biographic data, Letters of Instruction. Also, cables and dispatches
        of administrative and operational significance, and photographs.
    Authority for maintenance of the system: National Security Act of 1947,
        as amended--Pub. L. 80-253.
      Central Intelligence Agency Act of 1949, as amended--Pub. L. 81-110.
      Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3101).
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: Used as a supplement to the
        official personnel folders by authorized operating officials to
        facilitate and expedite processing or procedural requirements and
        transactions of employees.
      Serves as a management tool for administrative and operating officials
      for purposes of employee assignment, promotion, and career development
      considerations and determinations.
      To refer or provide information in response to or by direction of a
      court order, or where there is an indication of a violation or
      potential violation of law whether civil, criminal, or regulatory in
      nature, to the appropriate agency charged with the responsibility of
      investigating or prosecuting such violation or charged with enforcing
      or implementing a statute or law, regulation or order issued pursuant
      thereto.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Paper and magnetic media.
    Retrievability: By name.
    Safeguards: Files are maintained in vaulted areas or approved metal
        filing cabinets; file release is on a controlled-loan basis to
        authorized officials.
    Retention and disposal: Retained one year after separation from the
        Agency when material of soft file is reviewed to determine and
        destroy any duplicate records which are contained in the official
        personnel folder, and ensure filing of material in operational
        files, as appropriate.
    System manager(s) and address:
        Chief, Personnel Officer, DDS&T
        Central Intelligence Agency
        Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
        Information and Privacy Coordinator
        Central Intelligence Agency
        Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: Request from individuals should be addressed
        as indicated in the notification section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: Employee.
      Career Service Panel.
      Agency officials.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-26]

    CENTRAL INTELLIGENCE AGENCY

    CIA--26

    System name: Supplemental Personnel (Soft) Files.

    System location:
        Central Intelligence Agency
        Washington, DC 20505.
    Categories of individuals covered by the system: Current or former staff
        or contract employees and detailed military personnel.
    Categories of records in the system: Memoranda of discussions, working
        copies of personnel and contract actions including procedural
        checklists, performance appraisals, travel and shipping orders.
        Information concerning conduct, training, special qualifications or
        restrictions, dependency and residence, emergency notifications,
        biographic data, Letters of Instruction. Also, cables and dispatches
        of administrative and operational significance, and photographs.
    Authority for maintenance of the system: National Security Act of 1947,
        as amended--Pub. L. 80-253.
      Central Intelligence Agency Act of 1949, as amended--Pub. L. 81-110.
      Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3101).
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: Used as a supplement to the
        official personnel folders by authorized operating officials to
        facilitate and expedite processing or procedural requirements and
        transactions of employees.
      Serves as a management tool for administrative and operating officials
      for purposes of employee assignment, promotion, and career development
      considerations and determinations.
      To refer or provide information in response to or by direction of a
      court order, or where there is an indication of a violation or
      potential violation of law whether civil, criminal, or regulatory in
      nature, to the appropriate agency charged with the responsibility of
      investigating or prosecuting such violation or charged with enforcing
      or implementing a statute or law, regulation or order issued pursuant
      thereto.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Paper and magnetic media.
    Retrievability: By name.
    Safeguards: Files are maintained in vaulted areas or approved metal
        filing cabinets; file release is on a controlled-loan basis to
        authorized officials.
    Retention and disposal: Retained one year after separation from the
        Agency when material of soft file is reviewed to determine and
        destroy any duplicate records which are contained in the official
        personnel folder, and ensure filing of material in operational
        files, as appropriate.
    System manager(s) and address:
        Career Management Officer/DDA
        Central Intelligence Agency
        Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
        Information and Privacy Coordinator
        Central Intelligence Agency
        Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: Request from individuals should be addressed
        as indicated in the Notification section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: Employee.
      Career Service Panel.
      Agency officials.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-27]

    CENTRAL INTELLIGENCE AGENCY

    CIA--27

    System name: Supplemental Personnel (Soft) Files.

    System location:
        Central Intelligence Agency
        Washington, DC 20505.
    Categories of individuals covered by the system: Current or former staff
        or contract employees and detailed military personnel.
    Categories of records in the system: Memoranda of discussions, working
        copies of personnel and contract actions including procedural
        checklists, performance appraisals, travel and shipping orders.
        Information concerning conduct, training, special qualifications or
        restrictions, dependency and residence, emergency notifications,
        biographic data, Letters of Instruction. Also, cables and dispatches
        of administrative and operational significance, and photographs.
    Authority for maintenance of the system: National Security Act of 1947,
        as amended--Pub. L. 80-253.
      Central Intelligence Agency Act of 1949, as amended--Pub. L. 81-110.
      Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3101).
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: Used as a supplement to the
        official personnel folders by authorized operating officials to
        facilitate and expedite processing or procedural requirements and
        transactions of employees.
      Serves as a management tool for administrative and operating officials
      for purposes of employee assignment, promotion, and career development
      considerations and determinations.
      To refer or provide information in response to or by direction of a
      court order, or where there is an indication of a violation or
      potential violation of law whether civil, criminal, or regulatory in
      nature, to the appropriate agency charged with the responsibility of
      investigating or prosecuting such violation or charged with enforcing
      or implementing a statute or law, regulation or order issued pursuant
      thereto.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Paper.
    Retrievability: By name.
    Safeguards: Files are maintained in vaulted areas or approved metal
        filing cabinets; file release is on a controlled-loan basis to
        authorized officials.
    Retention and disposal: Upon intra-Agency transfer, transfer file to
        gaining component personnel office. Upon separation from the Agency,
        maintain in Division for 2 years then transfer material for
        inclusion in Official Personnel Folder to Office of Personnel; hold
        remaining file 6 months and destroy. Destruction is by pulping.
    System manager(s) and address:
        Chief, Career Management Staff, DDO.
        Central Intelligence Agency
        Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
        Information and Privacy Coordinator
        Central Intelligence Agency
        Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: Request from individuals should be addressed
        as indicated in the Notification Section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: Employee.
      Career Service Panel.
      Agency officials.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-28]

    CENTRAL INTELLIGENCE AGENCY

    CIA--28

    System name: Supplemental Personnel (Soft) Files.

    System location:
        Central Intelligence Agency
        Washington, DC 20505.
    Categories of individuals covered by the system: Current or former staff
        or contract employees and detailed military personnel.
    Categories of records in the system: Memoranda of discussions, working
        copies of personnel and contract actions including procedural
        checklists, performance appraisals, travel and shipping orders.
        Information concerning conduct, training, special qualifications or
        restrictions, dependency and residence, emergency notifications,
        biographic data, Letters of Instruction. Also, cables and dispatches
        of administrative and operational significance, and photographs.
    Authority for maintenance of the system: National Security Act of 1947,
        as amended--Pub. L. 80-253.
      Central Intelligence Agency Act of 1949, as amended--Pub. L. 81-110.
      Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3101).
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: Used as a supplement to the
        official personnel folders by authorized operating officials to
        facilitate and expedite processing or procedural requirements and
        transactions of employees.
      Serves as a management tool for administrative and operating officials
      for purposes of employee assignment, promotion, and career development
      considerations and determinations.
      To refer or provide information in response to or by direction of a
      court order, or where there is an indication of a violation or
      potential violation of law whether civil, criminal, or regulatory in
      nature, to the appropriate agency charged with the responsibility of
      investigating or prosecuting such violation or charged with enforcing
      or implementing a statute or law, regulation or order issued pursuant
      thereto.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Paper.
    Retrievability: By name.
    Safeguards: Files are maintained in vaulted areas or approved metal
        filing cabinets; file release is on a controlled-loan basis to
        authorized officials.
    Retention and disposal: After intra-Agency transfer, resignation, or
        retirement, screen folder immediately transferring items that should
        be filed in the Official Personnel file, operational items to
        appropriate operating files, and process the remaining material as
        follows: Intra-Agency transfer--forward file to gaining office;
        retirement from Agency--hold retirement cases 18 months and destroy;
        and, resignation from Agency--hold resignation cases 1 year and
        destroy.
    System manager(s) and address:
        Administrative Officer, Office of the DCI
        Central Intelligence Agency
        Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
        Information and Privacy Coordinator
        Central Intelligence Agency
        Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: Request from individuals should be addressed
        as indicated in the notification section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: Employee.
      Career Service Panel.
      Agency officials.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-29]

    CENTRAL INTELLIGENCE AGENCY

    CIA--29

    System name: Manpower Control System.

    System location:
        Central Intelligence Agency
        Washington, DC 20505.
    Categories of individuals covered by the system: Current and former
        Agency personnel and military or civilian personnel on detail to the
        Agency.
      Contract employees since January l969.
      Applicants in process for employment for whom clearance has been
      requested.
      Recipients of Agency awards.
      Participants, and beneficiaries designated by deceased employees who
      were participants, in the Agency's retirement system and Voluntary
      Investment Plan.
    Categories of records in the system: Data on employment history, fitness
        reports, qualifications and skills, insurance and medical benefits,
        retirement status, Voluntary Investment Plan accounts, emergency
        designees, home and work addresses, Agency awards, military reserve
        data, cases in process for employment, ceilings, position and
        staffing patterns.
    Authority for maintenance of the system: National Security Act of 1947,
        as amended--Pub. L. 80-253.
      Central Intelligence Agency Act of 1949, as amended--Pub. L. 81-110.
      Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3l0l).
      Central Intelligence Agency Retirement Act of l964 for Certain
      Employees, as amended--Pub. L. 88-643.
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: To provide statistical
        reports for CIA management on strength, distribution and utilization
        of manpower, average grades and salaries, minorities, projected
        retirements, profiles of Agency skills and qualifications,
        comparative rates on promotions, separations, new employees, reasons
        for separations.
      To provide rosters and statistics for heads of Career Services to
      assist them in administering their career development and evaluation
      programs, including promotion rates and headroom, fitness report
      ratings, qualifications, changes in their Career Services.
      To provide staffing patterns, grade and salary data for office heads
      required for staffing and budget projections.
      To provide salary, leave, benefits and entitlements for the payroll
      system.
      To provide rosters and statistics for components within the Office of
      Personnel responsible for administering recruitment, hospitalization,
      insurance, retirement, and Volunteer Investment Programs.
      To provide records of employees entering on duty and employee
      separations and current status tapes or rosters to Agency components
      of concern.
      To provide statements of accounts to employees.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Magnetic tape and disk.
    Retrievability: By name, employee number, organization code, social
        security number, or position number.
    Safeguards: Tapes and disks are maintained in a special room in a
        vaulted area with access only by special badge. All tapes are under
        control of a tape librarian. Each tape has a ``security'' profile
        which the requester of the tape must match. All requests for
        recurring or special reports must be approved by the Chief of the
        Statistical Reporting Branch or his authorized designee. Data is
        released only as related to personnel under the requester's direct
        supervision and control or to individuals responsible for
        administering a particular Agency program. On-line query to the
        system is limited to personnel responsible for the maintenance,
        update, and preparation of input data to the system and to employees
        in the Statistical Reporting Branch by controlled password.
    Retention and disposal: Permanent retention of subsystems currently in
        operation. When system is fully operational, a record schedule,
        including disposal, will be implemented.
    System manager(s) and address:
        Director, Office of Personnel
        Central Intelligence Agency
        Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
        Information and Privacy Coordinator
        Central Intelligence Agency
        Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR l901.13). Individuals must comply with
      these rules.
    Record access procedures: Request from individuals should be addressed
        as indicated in the Notification section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: Applicants, employees and parent Federal
        agency of detailee.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-30]

    CENTRAL INTELLIGENCE AGENCY

    CIA-30

    System name: Applicant Files.

    System location: Central Intelligence Agency, Washington, DC 20505.
    Categories of individuals covered by the system: Persons who apply for
        employment with CIA.
    Categories of records in the system: Personal, medical and employment
        history statements, educational transcripts, personal references,
        interview reports, test results, correspondence, photographs, review
        comments, and processing records.
    Authority for maintenance of the system: Central Intelligence Agency Act
        of 1949, as amended--Pub. L. 81-110.
      Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3301).
      National Security Act of 1947, as amended--Pub. L. 90-253.
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: Used to review applicant's
        qualifications for CIA position; for security background
        investigation; and for medical screening for determination by
        authorized Agency official to offer employment.
      A record from this system of records may be disclosed as a ``routine
      use'' to a Federal, state or local agency maintaining civil, criminal
      or other relevant enforcement information or other pertinent
      information, such as current licenses, if necessary to obtain
      information relevant to an Agency decision concerning the hiring or
      retention of an employee, the issuance of a security clearance, the
      letting of a contract, or the issuance of a license, grant or other
      benefit.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Paper.
    Retrievability: By name.
    Safeguards: Approved containers or area when not in use--controlled
        loans to authorized officials.
    Retention and disposal: Applications rejected in the initial review
        because they do not meet requirements for Agency employment will be
        returned to the applicant without creating any record. Applications
        which appear to meet requirements for Agency employment, but which
        are subsequently rejected, are retained for two years and then
        destroyed by burning or pulping. Files on applicants who may be of
        interest at a later date are retained indefinitely.
    System manager(s) and address: Director, Office of Personnel, Central
        Intelligence Agency, Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to: Information and Privacy Coordinator, Central
        Intelligence Agency, Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: Request from individuals should be addressed
        as indicated in the Notification section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: Applicant. Educational institutions.
        Physicians. Letters of Reference. Agency officials. Federal
        agencies.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-31]

    CENTRAL INTELLIGENCE AGENCY

    CIA--31

    System name: Current Employees and Former Employees (official
          Personnel files and records related thereto).

    System location:
        Central Intelligence Agency
        Washington, DC 20505.
    Categories of individuals covered by the system: Current or former staff
        or contract employees and detailed military and civilian personnel,
        and current and former members of Advisory Groups.
    Categories of records in the system: Personal and employment history
        statements, personnel actions, fitness reports, commendations,
        biographic profile, retirement status, training, emergency/casualty
        cases, awards, travel arrangements, medical and insurance claims,
        correspondence, qualification registers, photographs, and
        information relating to the suitability and fitness of the
        individual, complaints and grievances, external employment
        assistance, Voluntary Investment Plans, financial and educational
        assistance, recreation programs, exit processing, United Givers and
        Savings Bond, blood donors.
    Authority for maintenance of the system: National Security Act of 1947,
        as amended--Pub. L. 80-253.
      Central Intelligence Agency Act of 1949, as amended--Pub. L. 81-110.
      Central Intelligence Agency Retirement Act of 1964 for Certain
      Employees, as amended--Pub. L. 83-643.
      Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3101).
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: To administer personnel
        assignments, performance evaluations, promotions, adverse actions,
        counseling, retirement determinations of qualifications,
        separations, medical or insurance claims, statistical reports, and
        otherwise make decisions on the rights, benefits or entitlements,
        and utilizations of individuals.
      To prepare transcripts in response to a request from another
      government agency relative to employment considerations by that
      agency. Employment and credit verifications. To update the Agency
      Qualifications Record System. To refer or provide information in
      response to or by direction of court order or where there is an
      indication of a violation or potential violation of law whether civil,
      criminal, or regulatory in nature to the appropriate agency charged
      with the responsibility of investigating or prosecuting such violation
      or charged with enforcing or implementing the statute or rule,
      regulation, or order issued pursuant thereto.
      To provide a data source for production of summary descriptive
      statistics and analytical studies in support of the function for which
      the records are collected and maintained, or for related personnel
      management functions or manpower studies; or to locate specific
      individuals for personnel research or other personnel management
      functions.
      To respond to inquiries from attorneys and insurance companies
      relative to litigation of an accident claim.
      A record from this system of records may be disclosed as a ``routine
      use'' to a Federal, state or local agency maintaining civil, criminal
      or other relevant enforcement information or other pertinent
      information, such as current licenses, if necessary to obtain
      information relevant to an Agency decision concerning the hiring or
      retention of an employee, the issuance of a security clearance, the
      letting of a contract, or the issuance of a license, grant or other
      benefit.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Paper and microfilm.
    Retrievability: By name.
    Safeguards: Files are maintained in vaulted areas or approved metal
        filing cabinets; file release is on a controlled-loan basis to
        authorized officials.
    Retention and disposal: Agency portion of the official file is destroyed
        by burning 75 years after birth of employee or 60 years after date
        of earliest document.
    System manager(s) and address:
        Director, Office of Personnel
        Central Intelligence Agency
        Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
        Information and Privacy Coordinator
        Central Intelligence Agency
        Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: Request from individuals should be addressed
        as indicated in the notification section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: Other government agencies.
      Educational institutions.
      Employee.
      Agency officials.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-32]

    CENTRAL INTELLIGENCE AGENCY

    CIA--32

    System name: Consultant and Independent Contractor Records.

    System location:
        Central Intelligence Agency
        Washington, DC 20505.
    Categories of individuals covered by the system: Consultants and
        independent contractors who are generally self-employed and who are
        engaged under contract to provide technical, management and
        scientific advice and services to the Agency.
    Categories of records in the system: Performance evaluations,
        administrative documents on compensation and benefit commitments,
        termination agreements and correspondence, biographic data,
        appointment or contract data.
    Authority for maintenance of the system: National Security Act of 1947,
        as amended--Pub. L. 80-253.
      Central Intelligence Agency Act of 1949, as amended--Pub. L. 81-110.
      Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3101).
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: To administer contractual
        provisions--benefits, compensation, transportation, termination;
        performance evaluation, references, and to otherwise make decisions
        on the rights, benefits or entitlements and utilizations of the
        individual.
      As a source for managerial statistical and analytical studies, and
      other related personnel management functions or manpower studies.
      A record from this system of records may be disclosed as a ``routine
      use'' to a Federal, state or local agency maintaining civil, criminal
      or other relevant enforcement information or other pertinent
      information, such as current licenses, if necessary to obtain
      information relevant to an Agency decision concerning the hiring or
      retention of an employee, the issuance of a security clearance, the
      letting of a contract, or the issuance of a license, grant or other
      benefit.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Paper and microfilm.
    Retrievability: By name.
    Safeguards: Files are maintained in vaulted areas or approved metal
        filing cabinets; file release is on a controlled-loan basis to
        authorized officials, maintained during active employment and
        retained after separation in accordance with established record
        disposal schedules.
    Retention and disposal: Records are destroyed by pulping 75 years after
        birth of individual or 60 years after date of earliest document.
    System manager(s) and address:
        Director, Office of Personnel
        Central Intelligence Agency
        Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
        Information and Privacy Coordinator
        Central Intelligence Agency
        Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR l901.13). Individuals must comply with
      these rules.
    Record access procedures: Request from individuals should be addressed
        as indicated in the Notification Section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: Individual.
      Agency officials.
      References as indicated by the individual.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-33]

    CENTRAL INTELLIGENCE AGENCY

    CIA--33

    System name: Prospective Contributors for the Collection of
          Foreign Intelligence.

    System location:
        Central Intelligence Agency
        Washington, DC 20505.
    Categories of individuals covered by the system: Individuals who
        voluntarily indicate a willingness to contribute to Foreign
        Intelligence.
    Categories of records in the system: Psychological assessment data.
    Authority for maintenance of the system: National Security Act of 1947,
        as amended--Pub. L. 80-253.
      Central Intelligence Agency Act of 1949, as amended--Pub. L. 81-110.
      Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3101).
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: Agency officials use the
        psychological assessment data to assist them in reaching a decision
        concerning an affiliation with the Agency.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Paper form; converted to microfilm after two years.
    Retrievability: By name.
    Safeguards: Files are stored in security approved containers. Access is
        on a need-to-know basis.
    Retention and disposal: Files are maintained for two years then
        microfilmed. Files are destroyed by burning after microfilming.
    System manager(s) and address:
        Director, Office of Technical Service
        Central Intelligence Agency
        Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
        Information and Privacy Coordinator
        Central Intelligence Agency
        Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: Request from individuals should be addressed
        as indicated in the Notification Section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: Individuals and Agency officials.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-34]

    CENTRAL INTELLIGENCE AGENCY

    CIA--34

    System name: Clinical and Psychiatric Files (Employees).

    System location:
        Central Intelligence Agency
        Washington, DC 20505.
    Categories of individuals covered by the system: CIA employees and their
        dependents; military and Federal civilian employees to CIA detailees
        and their dependents; and retired or separated employees and their
        dependents.
    Categories of records in the system: Contains all physical examinations,
        laboratory data, X-rays, private physician reports, reports of on-
        the-job injuries and illnesses; results of psychiatric screening and
        testing; reports of psychiatric interviews; records of
        immunizations, and related medical material.
    Authority for maintenance of the system: National Security Act of 1947,
        as amended--Pub. L. 80-253.
      Central Intelligence Agency Act of 1949, as amended--Pub. L. 81-110.
      Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3101).
      Title 5, U.S.C., section 7901.
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: By Agency personnel for
        evaluation of suitability for assignment, fitness-for-duty, health
        maintenance and in reviewing applications for medical disability
        retirement.
      By the Civil Service Commission in the case of an employee under that
      system who applied for medical disability.
      By the Office of Workers' Compensation Programs, Department of Labor,
      in the case of an employee who applies for its compensation.
      To provide information to Federal agencies for employees who are being
      assigned or detailed to those agencies.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Files are maintained in paper form filed in an identifying
        jacket. Certain information--medical history, laboratory and
        assignment data--are contained on magnetic tape and punch cards.
        Printouts from the automated data processing are filed in the
        subject's medical file.
    Retrievability: Access is by a file identification number which is, in
        turn, cross referenced to a name.
    Safeguards: Files are stored in vaulted main file room. During periods
        when files are undergoing active processing they are secured in
        locked safes. Unauthorized entry into the vaulted file room is
        controlled via an alarm system. Access to computer information is
        controlled by limiting the number of medical personnel approved for
        such access by an identifying password. Access to the main vault
        file room, locked safes and the Agency Records Center is controlled
        by limiting the number of personnel authorized such access.
    Retention and disposal: Files are retained until such time as the
        employee retires or separates from the Agency--at which time, they
        are retired to the Agency Records Center. To meet statutory
        requirements, they are then retained for a period of 75 years from
        date of birth. Destruction of records will be accomplished through
        burning. Magnetic tapes are degaussed.
    System manager(s) and address:
        Director, Office of Medical Services
        Central Intelligence Agency
        Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
        Information and Privacy Coordinator
        Central Intelligence Agency
        Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: Request from individuals should be addressed
        as indicated in the Notification section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: The individual supplies his/her medical
        history and additional information is developed through routine
        medical processing.
      Reports from private physicians and/or medical facilities when
      permission is granted by the individual concerned.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-35]

    CENTRAL INTELLIGENCE AGENCY

    CIA--35

    System name: Clinical and Psychiatric Files (Applicants).

    System location:
        Central Intelligence Agency
        Washington, DC 20505.
    Categories of individuals covered by the system: Applicants for Agency
        Employment.
    Categories of records in the system: Contains all physical examinations,
        laboratory data, X-rays, private physician reports, reports of
        previous on-the-job injuries and illnesses, results of psychiatric
        screening and testing, reports of psychiatric interviews, records of
        immunizations, and related medical material.
    Authority for maintenance of the system: National Security Act of 1947,
        as amended--Pub. L. 80-253.
      Central Intelligence Agency Act of 1949, as amended--Pub. L. 81-110.
      Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3101).
      Title 5, U.S.C., section 7901.
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: Used by Office of Medical
        Services to evaluate the medical suitability of applicants for
        employment.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Paper and X-ray film.
    Retrievability: By name.
    Safeguards: Files are stored in vaulted main file room. During periods
        when files are undergoing active processing they are secured in
        locked safes. Unauthorized entry into the vaulted file room is
        controlled by an alarm system. Access to computer information is
        controlled by limiting the number of medical personnel approved for
        such access by an identifying password. Access to the main vault
        file room, locked safes and the Agency Record Center is controlled
        by limiting the number of personnel authorized such access.
    Retention and disposal: Successful applicant files are converted to
        employee files. Files are retained until such time as the employee
        retires or separates from the Agency--at which time, they are then
        retired to the Agency Record Center. To meet statutory requirements,
        they are then retained for a period of 75 years from date of birth.
        Destruction of records is accomplished through burning. Applicant
        files not processed are retained for a period of two years; records
        are then destroyed by burning.
    System manager(s) and address:
        Director, Office of Medical Services
        Central Intelligence Agency
        Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
        Information and Privacy Coordinator
        Central Intelligence Agency
        Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: Request from individuals should be addressed
        as indicated in the Notification Section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: The individual supplies his/her medical
        history and additional information is developed through routine
        medical processing. Reports from private physicians and/or medical
        facilities when written permission is granted by the individual
        concerned.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-36]

    CENTRAL INTELLIGENCE AGENCY

    CIA--36

    System name: Medical Facilities and Physicians.

    System location:
        Central Intelligence Agency
        Washington, DC 20505.
    Categories of individuals covered by the system: Lists of medical
        facilities and names of physicians in the Metropolitian Washington
        area.
    Categories of records in the system: Name, business address, and phone
        numbers of physicians and medical facilities.
    Authority for maintenance of the system: National Security Act of 1947,
        as amended--Pub. L. 80-253.
      Central Intelligence Agency Act of 1949, as amended--Pub. L. 81-110.
      Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3101).
      Title 5, U.S.C., Section 7901.
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: To provide information to
        employees upon request for external medical referral.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Paper.
    Retrievability: By name, facility, and medical specialty.
    Safeguards: Maintained in locked file cabinets. Access on a need-to-know
        basis.
    Retention and disposal: Lists are continuously maintained. When updated,
        old lists are destroyed by burning.
    System manager(s) and address:
        Director, Office of Medical Services
        Central Intelligence Agency
        Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
        Information and Privacy Coordinator
        Central Intelligence Agency
        Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules. Request from individuals should be addressed as indicated
      in the Notification Section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promulgated in
        the CIA rules section of theFederal Register.
    Record source categories: Agency physicians and contract medical
        personnel.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-37]

    CENTRAL INTELLIGENCE AGENCY

    CIA--37

    System name: Psychological Test Data Files.

    System location: Central Intelligence Agency, Washington, DC 20505.
    Categories of individuals covered by the system: Applicants, CIA
        employees and dependents, detailees and dependents, retired or
        separated employees and dependents.
    Categories of records in the system: Results of psychological testing
        and assessment reports.
    Authority for maintenance of the system: National Security Act of 1947,
        as amended--Pub. L. 80-253.
      Central Intelligence Agency Act of 1949, as amended--Pub. L. 81-110.
      Section 506(a), Federal Records Act of 1950 (44 U.S.C.3101).
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: In the case of employees,
        dependents and detailees, to determine the individual's skills and
        aptitudes and suitability for a particular assignment or training as
        distinct from his general suitability for employment (Psychiatric
        screening).
      Data developed to validate new tests and techniques as part of on-
      going research efforts.
      To prepare reports which summarize test results and to assist Agency
      officials in selection of candidates for employment and career
      management planning for employees.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Paper, microfilm, magnetic tape and punch cards.
    Retrievability: By name.
    Safeguards: Medical files are stored in vaulted main file room. During
        periods when files are undergoing active processing they are secured
        in locked safes. Access to computer information is controlled by
        limiting the number of medical personnel approved for such access by
        an identifying password. Access to the main vault file room, locked
        safes and the Agency Records Center is controlled by limiting the
        number of personnel authorized such access.
    Retention and disposal: Files on employees, dependents and detailees are
        retained in Headquarters until retirement or separation at which
        time they are retired to the Agency Records Center, where they are
        retained 30 years and then destroyed by the Records Center by
        burning. Successful applicants' files are treated the same as
        employees. Unsuccessful applicant files are retained for a period of
        three years and then destroyed by burning or pulping.
    System manager(s) and address: Director, Office of Medical Services,
        Central Intelligence Agency, Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to: Information and Privacy Coordinator, Central
        Intelligence Agency, Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: Request from individuals should be addressed
        as indicated in the Notifications section above.
    Contesting record procedures:The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: The individual through the completion of a
        variety of psychological tests and interview sessions with Agency
        medical officers.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-38]

    CENTRAL INTELLIGENCE AGENCY

    CIA--38

    System name: Congressional Liaison Records.

    System location:
        Central Intelligence Agency
        Washington, DC 20505.
    Categories of individuals covered by the system: Matters of liaison with
        Congressional Offices are filed in the name of the member of the
        Office involved.
    Categories of records in the system: Liaison record.
      Correspondence file.
      Newspaper and publication clippings.
    Authority for maintenance of the system: Section 506(a), Federal Records
        Act 1950 (44 U.S.C.3101).
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: Handle requests from members
        and Committees.
      Coordinate Agency position on proposed legislation.
      Prepare Agency position papers.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Paper and magnetic media.
    Retrievability: By the name of the Member of Congress.
    Safeguards: All records are stored in a combination lock safe; access is
        restricted only to OLC personnel.
    Retention and disposal: Records for which OLC is office of record are
        permanent. Non-record or temporary items are cut off annually,
        transferred to Records Center, recalled after 5 years and screened
        for selected files which are incorporated into permanent records.
        Residual material is destroyed by pulping.
    System manager(s) and address:
        Legislative Counsel
        Central Intelligence Agency
        Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
        Information and Privacy Coordinator
        Central Intelligence Agency
        Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: Request from individuals should be addressed
        as indicated in the Notification Section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: Agency officials.
      Offices of Members of Congress, Congressional committees and other
      Government agencies.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-39]

    CENTRAL INTELLIGENCE AGENCY

    CIA-39

    System name: Publicity.

    System location: Central Intelligence Agency, Washington, DC 20505.
    Categories of individuals covered by the system: Authors of articles,
        CIA employees, and other individuals mentioned in newspaper articles
        about CIA.
    Categories of records in the system: Newspaper articles:
      By-lined articles mentioning CIA. Articles mentioning CIA.
      Correspondence between media personalities and the Office of Public
      Affairs.
    Authority for maintenance of the system: Section 506(a), Federal Records
        Act of 1950 (44 U.S.C. 3101).
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: Used by Agency officials
        researching articles on the CIA.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Paper.
    Retrievability: By name.
    Safeguards: Files are stored in a vaulted room; access upon request on a
        need-to-know basis.
    Retention and disposal: Permanent.
    System manager(s) and address: Office of Public Affairs, Central
        Intelligence Agency, Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
      Information and Privacy Coordinator, Central Intelligence Agency,
      Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: Request from individuals should be addressed
        as indicated in the Notification Section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or corrections of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: Newspaper articles and correspondence.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-40]

    CENTRAL INTELLIGENCE AGENCY

    CIA--40

    System name: CIA Authors File.

    System location:
        Central Intelligence Agency
        Washington, DC 20505.
    Categories of individuals covered by the system: CIA employees (current
        and past) who have published commercially.
    Categories of records in the system: Name of author and title and source
        of publication.
    Authority for maintenance of the system: National Security Act of 1947,
        as amended--Pub. L. 80-253.
      Central Intelligence Agency Act of 1949, as amended--Pub. L. 81-110.
      Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3101).
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: Used for author display
        exhibit in CIA Library.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Manual card file.
    Retrievability: By name of author.
    Safeguards: Located in limited access building.
    Retention and disposal: Records destroyed when obsolete or no longer
        needed by pulping.
    System manager(s) and address:
        Director, Office of Central Reference
        Central Intelligence Agency
        Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
        Information and Privacy Coordinator
        Central Intelligence Agency
        Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: Request from individuals should be addressed
        as indicated in the notification section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: Individual authors.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-41]

    CENTRAL INTELLIGENCE AGENCY

    CIA--41

    System name: Intelligence in Public Literature File.

    System location:
        Central Intelligence Agency
        Washington, DC 20505.
    Categories of individuals covered by the system: Individuals who have
        written on the general topic of intelligence and have been reviewed
        in the public media; individuals identified as being involved in
        intelligence activities.
    Categories of records in the system: Media articles on personalities and
        events relating to subject of intelligence.
    Authority for maintenance of the system: National Security Act of 1947,
        as amended--Pub. L. 80-253.
      Central Intelligence Agency Act of 1949, as amended--Pub. L. 81-110.
      Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3101).
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: Used to provide Agency and
        other USIB components a ready-reference file on open literature
        relating to intelligence.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: File folders and archives boxes of media articles.
    Retrievability: By name of author or general topics.
    Safeguards: File is open to any Agency or Intelligence Community
        employee on an official task; requests for access to classified
        portions are screened on the basis of official ``need-to-know.''
    Retention and disposal: Articles and topics are discarded when no longer
        used.
    System manager(s) and address:
        Director, Office of Central Reference
        Central Intelligence Agency
        Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
        Information and Privacy Coordinator
        Central Intelligence Agency
        Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: Request from individuals should be addressed
        as indicated in the Notification Section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: Foreign and domestic news media; intelligence
        reports.

    [No CIA-42]

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-42]

    CENTRAL INTELLIGENCE AGENCY

    CIA--43

    System name: Briefing Program File.

    System location:
        Central Intelligence Agency
        Washington, DC 20505.
    Categories of individuals covered by the system: Those individuals, both
        foreign and U.S., who have visited CIA for official briefings under
        the CIA Briefing Program.
    Categories of records in the system: Names, dates of visits, and parent
        organizations of visitors.
    Authority for maintenance of the system: National Security Act of 1947,
        as Amended--Pub. L. 80-253.
      Central Intelligence Agency Act of 1949, as Amended--Pub. L. 81-110.
      Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3101).
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: Used in planning briefing
        programs.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: 3 x 5 index cards.
    Retrievability: By name.
    Safeguards: Kept in secure area; only authorized officials have access
        to the file.
    Retention and disposal: Destroy 5 years after cut-off. Cut off at end of
        each calendar year. Screen. Destroy duplicate copies and
        housekeeping records. Maintain remainder in current file area for 5
        years and destroy. Destruction by pulping.
    System manager(s) and address:
        DDI Executive Officer
        and Assessments Staff
        Central Intelligence Agency
        Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
        Information and Privacy Coordinator
        Central Intelligence Agency
        Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: Request from individuals should be addressed
        as indicated in the Notification Section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: Official correspondence from parent
        organizations of individuals to be briefed.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-43]

    CENTRAL INTELLIGENCE AGENCY

    CIA--44

    System name: Foreign Map Sources Files.

    System location:
        Central Intelligence Agency
        Washington, DC 20505.
    Categories of individuals covered by the system: Selected U.S. and
        foreign individuals and firms having a potential to provide foreign
        maps.
    Categories of records in the system: Names, extracts from open
        literature, intelligence reports, records of map acquisitions.
    Authority for maintenance of the system: National Security Act of 1947,
        as amended--Pub. L. 80-253.
      Central Intelligence Agency Act of 1949, as amended--Pub. L. 81-110.
      Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3101).
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: To provide information in
        support of foreign map acquisition.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Paper.
    Retrievability: By name.
    Safeguards: Kept in secure area; only authorized personnel have access.
    Retention and disposal: Destroy data on individual source when
        procurement action is complete or source potential is ended.
        Destruction by pulping.
    System manager(s) and address:
        Director, Office of Geographic and
        Cartographic Research
        Central Intelligence Agency
        Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
        Information and Privacy Coordinator
        Central Intelligence Agency
        Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: Request from individuals should be addressed
        as indicated in the Notification Section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: Individuals, intelligence reports, open
        literature.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-44]

    CENTRAL INTELLIGENCE AGENCY

    CIA--45

    System name: Soviet-U.S. Contacts File.

    System location:
        Central Intelligence Agency
        Washington, DC 20505.
    Categories of individuals covered by the system: Prominent U.S.
        citizens, such as members of Congress and high-ranking government
        officials, who have met prominent Soviets at meetings reported in
        the press.
    Categories of records in the system: Names and titles of individuals,
        dates and places of meetings, subjects discussed as reported in the
        Soviet and U.S. press.
    Authority for maintenance of the system: National Security Act of 1947,
        as amended--Pub. L. 80-253.
      Central Intelligence Agency Act of 1949, as amended--Pub. L. 81-110.
      Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3101).
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: Used to prepare briefing
        material for U.S. officials who plan to visit the USSR or hold
        discussions with Soviets in the United States.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Computer tapes and paper.
    Retrievability: Name of Soviet or U.S. participants, date, general
        subject, and locations of meetings.
    Safeguards: Requests for information are screened for appropriateness.
        Files are stored in combination locked safes.
    Retention and disposal: File started in 1974 and still considered
        experimental; continuation will depend upon utility; no file
        destruction to date.
    System manager(s) and address:
        Director, Office of Central Reference
        Central Intelligence Agency
        Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
        Information and Privacy Coordinator
        Central Intelligence Agency
        Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13).
    Record access procedures: Request from individuals should be addressed
        as indicated in the notification section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: Soviet and U.S. press.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-45]

    CENTRAL INTELLIGENCE AGENCY

    CIA--46

    System name: Academic Relations File.

    System location:
        Central Intelligence Agency
        Washington, DC 20505.
    Categories of individuals covered by the system: Scholars with whom the
        DDI maintains contact for the purpose of exchanging research and
        analyses.
    Categories of records in the system: Names and addresses.
    Authority for maintenance of the system: National Security Act of 1947,
        as amended--Pub. L. 80-253.
      Central Intelligence Agency Act of 1949, as amended--Pub. L. 81-110.
      Section 506(a), Federal Records Act of 1950 (44 U.S.C., section 3101).
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: Reference for
        correspondence; mailing of unclassified Agency publications.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: 5 x 8 index cards.
    Retrievability: By name.
    Safeguards: Kept in secure area; only authorized officials have access.
    Retention and disposal: Reviewed every 2 years and records are destroyed
        on individuals no longer associated with the program. Destruction is
        by pulping.
    System manager(s) and address:
        Coordinator for Academic Relations
        Central Intelligence Agency
        Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
        Information and Privacy Coordinator
        Central Intelligence Agency
        Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: Request from individuals should be addressed
        as indicated in the Notification Section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: Correspondence and personal contact.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-46]

    CENTRAL INTELLIGENCE AGENCY

    CIA--47

    System name: Professors and Placement Officers of Selected
          Colleges.

    System location:
        Central Intelligence Agency
        Washington, DC 20505.
    Categories of individuals covered by the system: Those key individuals
        in selected colleges who may be able to assist the Office of
        Economic Research in its professional recruiting effort for
        economics analysts.
    Categories of records in the system: Names and parent organizations.
    Authority for maintenance of the system: Central Intelligence Agency Act
        of 1949, as amended--Pub. L. 81-110.
      Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3101).
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: Used in Office of Economic
        Research recruiting program.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: List.
    Retrievability: By name.
    Safeguards: Kept in secured area; only authorized officials have access.
    Retention and disposal: Review annually and destroy records on
        individuals no longer associated with the activity. Destruction is
        by pulping.
    System manager(s) and address:
        Director, Office of Economic Research
        Central Intelligence Agency
        Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
        Information and Privacy Coordinator
        Central Intelligence Agency
        Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: Request from individuals should be addressed
        as indicated in the notification section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: Professional contacts established by the
        Office of Economic Research and Agency recruiters.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-47]

    CENTRAL INTELLIGENCE AGENCY

    CIA--48

    System name: Cryptographic Access File.

    System location:
        Central Intelligence Agency
        Washington, DC 20505.
    Categories of individuals covered by the system: Agency staff personnel,
        contract employees, and contractor employees who have been
        authorized access to cryptographic information.
    Categories of records in the system: Biographic information including
        name, date of birth, social security number, and Agency component or
        commercial employer and date of clearance of person being granted
        access.
    Authority for maintenance of the system: Executive Order 10450.
      Pub. L. 81-513, dated May 13, 1950.
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: Control and accountability
        of cryptographic access clearances.
      Certify to Agency officials and to other agencies and private
      contractors names of individuals who possess a cryptographic
      clearance.
      Users of this information are the Office of Security and Office of
      Communications.
      A record from this system of records may be disclosed as a ``routine
      use'' to a Federal, state or local agency maintaining civil, criminal
      or other relevant enforcement information or other pertinent
      information, such as current licenses, if necessary to obtain
      information relevant to an Agency decision concerning the hiring or
      retention of an employee, the issuance of a security clearance, the
      letting of a contract, or the issuance of a license, grant or other
      benefit.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Paper and computer.
    Retrievability: By name.
    Safeguards: Information on paper media is stored in combination lock
        safes or in a secure area; access is limited to authorized employees
        on a need-to-know basis. Information stored on the computer system
        is subject to safeguards established by the Office of Security.
    Retention and disposal: Paper files are retained until the clearance is
        rescinded. Destruction of paper records is accomplished through
        burning. Computer records are revised when clearance is rescinded.
    System manager(s) and address:
        Director, Office of Communications
        Central Intelligence Agency
        Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
        Information and Privacy Coordinator
        Central Intelligence Agency
        Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: Request from individuals should be addressed
        as indicated in the Notification section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: The source of biographic information is the
        Office of Security or official correspondence notifying Office of
        Communications of a change in the individual's status.
      Employee.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-48]

    CENTRAL INTELLIGENCE AGENCY

    CIA--49

    System name: Directorate of Operations Records System.

    System location:
        Central Intelligence Agency
        Washington, DC 20505.
    Categories of individuals covered by the system: Individuals who are of
        foreign intelligence or foreign counterintelligence interest to the
        CIA, either because of their actual, apparent, or potential
        association with foreign intelligence or foreign counterintelligence
        activities, or because they are of actual or potential use to CIA.
    Categories of records in the system: Categories of records include
        administrative, management and policy, personality, operational, and
        impersonal subjects based primarily on foreign intelligence and
        foreign counterintelligence reports.
    Authority for maintenance of the system: National Security Act of 1947,
        as Amended--Pub. L. 80-253.
      Central Intelligence Agency Act of 1949, as amended--Pub. L. 81-110.
      Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3101).
      Immigration and Nationality Act, as amended--Pub. L. 82-414.
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: To provide information
        within CIA and to selected Federal agencies and military departments
        for the conduct of foreign intelligence operations.
      To provide information within CIA and to the FBI, other selected
      Federal agencies, and military departments for the conduct of foreign
      counterintelligence operations.
      To conduct national Agency name checks for other agencies as required
      by National Security Council Directive and the Immigration and
      Nationality Act of l952 in the interest of the security of the United
      States.
      To provide information to the Immigration and Naturalization Service.
      A record from this system of records may be disclosed as a ``routine
      use'' to a Federal, state or local agency maintaining civil, criminal
      or other relevant enforcement information or other pertinent
      information, such as current licenses, if necessary to obtain
      information relevant to an Agency decision concerning the hiring or
      retention of an employee, the issuance of a security clearance, the
      letting of a contract, or the issuance of a license, grant or other
      benefit.
      To provide information to U.S. and, through established liaison
      channels, selected foreign government agencies in national security or
      criminal cases.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Paper, microforms, and magnetic media.
    Retrievability: By name.
    Safeguards: Strict controls have been imposed to minimize the risk of
        compromising information held. Employees are allowed access to the
        index and files only after undergoing special training. There are
        degrees of compartmentation which are designed to limit access to
        information on a strict ``need-to-know'' basis. Records are kept of
        each disclosure of a record to another agency as required by this
        act.
    Retention and disposal: Retention is based on approved records
        disposition schedules. Destruction is by pulping, degaussing, or
        burning.
    System manager(s) and address:
        Chief, Information Services Staff, DDO
        Central Intelligence Agency
        Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
        Information and Privacy Coordinator
        Central Intelligence Agency
        Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: Request from individuals should be addressed
        as indicated in the notification section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: Other U.S. agencies and organizations.
      Foreign sources and individuals.
      Predecessor organizations.
      Overt publications.
      Private citizens.
      State and local agencies.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-49]

    CENTRAL INTELLIGENCE AGENCY

    CIA--50

    System name: Financial Records.

    System location:
        Central Intelligence Agency
        Washington, DC 20505.
    Categories of individuals covered by the system:  Current and former
        Agency staff personnel, contract personnel, consultants, independent
        contractors, detailed military and civilian personnel, and survivors
        of deceased CIA retirement system annuitants
    Categories of records in the system: Records required to administer
        compensation payments, payments to CIA Retirement System (CIARDS)
        annuitants, authorized or required payroll deductions or
        contributions for Federal, state and city income tax, retirement,
        insurance, Credit Union, etc., and leave entitlements. Personnel
        actions, contracts, W-4s, W-2s, withholding authorizations, banking
        instructions for dissemination of employees' salary checks.
      Official travel orders, record of funds advanced and transportation
      furnished, copies of travel claims and accountings.
      Records and statements concerning the status of funds advanced to
      individuals for official purposes.
      Correspondence and copies of all financial documentation accumulated
      in the collection and settlement of amounts due the Agency from former
      employees.
      Financial accounts and records concerning employees'/former employees'
      participation in the Voluntary Investment Plan. Membership
      application, payroll deduction authorization, quarterly status
      statement, funds withdrawal requests.
      Certifying officers; contracting officers; and authorizing letter and
      signature card.
    Authority for maintenance of the system: Central Intelligence Agency
        Retirement Act of l964 for Certain Employees, as amended--Pub. L.
        88-643.
      Central Intelligence Agency Act of 1949, as amended--Pub. L. 81-110.
      Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3101).
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: Used by CIA personnel to
        fulfill statutory requirements with regard to the computation,
        payment, and recording of compensation due Agency personnel and
        annuities due to CIARDS annuitants and to report Federal, state, and
        local taxing authorities tax information as required by law; used by
        CIA officials to report and remit to appropriate Federal, state, and
        local agencies tax withholdings, individual and CIA contributions
        for retirement, life and health insurance programs, and other
        deductions as required or authorized by the individual.
      Used by CIA personnel concerned with the administration, processing,
      audit and certification of travel and transportation accounts.
      Used by CIA personnel as an administrative control to ensure that
      official funds advanced to individuals are properly and fully
      accounted for.
      Used by CIA personnel to pursue and document efforts made to collect
      amounts due the Agency from former Agency personnel.
      Used by CIA personnel in the financial administration of the Voluntary
      Investment Plan and to inform participants of their equity in the
      Plan.
      Used within CIA by Agency personnel charged with responsibility for
      determining that the commitment and expenditure of Agency funds is
      authorized, approved, and certified by officials to whom such
      authority has been delegated.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Paper, punch cards, microfilm, magnetic tape and disks.
    Retrievability: By name, employee number, and component of assignment.
    Safeguards: Records are located in either vaulted, limited access areas
        or in combination lock safes. Access to the records is strictly
        limited to Agency personnel who either work with the records or have
        an official need for the information.
    Retention and disposal: Method of disposal is by burning, degaussing or
        shredding, whichever is the most appropriate for the particular
        medium in which the record is maintained. Records are retained in
        accordance with established record disposal schedules.
    System manager(s) and address:
        Director, Office of Finance
        Central Intelligence Agency
        Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
        Information and Privacy Coordinator
        Central Intelligence Agency
        Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: Request from individuals should be addressed
        as indicated in the notification section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: Individuals and Agency officials.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-50]

    CENTRAL INTELLIGENCE AGENCY

    CIA--51

    System name: Security Duty Office Event Reports.

    System location:
        Central Intelligence Agency
        Washington, DC 20505.
    Categories of individuals covered by the system: Individuals who contact
        the Security Duty Office.
    Categories of records in the system: Name, date and subject matter of
        contact by individual.
    Authority for maintenance of the system: National Security Act of 1947,
        as amended--Pub. L. 80-253.
      Central Intelligence Agency Act of 1949, as amended--Pub. L. 81-110.
      Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3101).
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: Brief senior Security
        Officers concerning contacts made by individuals and events
        involving the Agency and Agency facilities.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Paper.
    Retrievability: By name.
    Safeguards: Records are maintained in office which is manned on a 24-
        hour basis. Information is disclosed to Agency officials on a need-
        to-know basis.
    Retention and disposal: Records are maintained only for time period when
        subject is of interest to the Agency. Records are destroyed by
        burning.
    System manager(s) and address:
        Director, Office of Security
        Central Intelligence Agency
        Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
        Information and Privacy Coordinator
        Central Intelligence Agency
        Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: Request from individuals should be addressed
        as indicated in the Notification Section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: General public, employees and Federal, state
        and local officials.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-51]

    CENTRAL INTELLIGENCE AGENCY

    CIA--52

    System name: Community-Wide, Computer-Assisted, Compartmentation
          Control System.

    System location:
        Central Intelligence Agency
        Washington, DC 20505.
    Categories of individuals covered by the system: Federal, civilian and
        military personnel and representatives from private industry who
        possess special access clearances.
    Categories of records in the system: Name, date of birth, social
        security number, date of background investigation, status of
        clearance, organization, and clearances held.
    Authority for maintenance of the system: National Security Act of 1947,
        as amended--Pub. L. 80-253.
      Central Intelligence Agency Act of 1949, as amended--Pub. L. 81-110.
      Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3101).
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: To certify throughout the
        Intelligence Community and related industry the individuals whose
        names are contained in this Special Register for purposes of
        controlling access to special classified materials.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Cards, computer tapes and paper.
    Retrievability: By name, social security number, and organization.
    Safeguards: The records are stored in a secure area. Access to the
        storage area is restricted to those who have the proper clearances
        and have a need-to-know.
    Retention and disposal: Records are retained and destroyed in accordance
        with records control schedules approved by the Archivist of the
        United States.
    System manager(s) and address:
        Director, Office of Security
        Central Intelligence Agency
        Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
        Information and Privacy Coordinator
        Central Intelligence Agency
        Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: Request from individuals should be addressed
        as indicated in the Notification Section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: Agency personnel, and other Federal agencies,
        and private industry.

    [No CIA-53]

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-52]

    CENTRAL INTELLIGENCE AGENCY

    CIA--54

    System name: Central Badge System.

    System location:
        Central Intelligence Agency
        Washington, DC 20505.
    Categories of individuals covered by the system: Agency employees and
        individuals who required building access badges.
    Categories of records in the system: Name, date and place of birth,
        social security number, photographs and fingerprints.
    Authority for maintenance of the system: Central Intelligence Agency Act
        of 1949, as amended--Pub. L. 81-110.
      Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3101).
      National Security Act of 1947, as amended--Pub. L. 80-253.
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: Used by the Office of
        Security to identify and control access to Agency facilities.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Paper, photographs and magnetic media.
    Retrievability: Name and badge number.
    Safeguards: Records are maintained in vault. Access is limited to
        individuals on need-to-know basis.
    Retention and disposal: Retained for duration of employment or
        association with the Agency. Records are destroyed by burning two
        years after resignation or termination of the association.
    System manager(s) and address:
        Director, Office of Security
        Central Intelligence Agency
        Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
        Information and Privacy Coordinator
        Central Intelligence Agency
        Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: Request from individuals should be addressed
        as indicated in the Notification Section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: Employee records and/or the individual
        requesting identification badge.

    [No CIA-55]

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-53]

    CENTRAL INTELLIGENCE AGENCY

    CIA--56

    System name: Security Analysis Records.

    System location:
        Central Intelligence Agency
        Washington, DC 20505.
    Categories of individuals covered by the system: Any individual who
        comes to the attention of the Agency because of a
        counterintelligence interest that concerns Agency personnel or
        Agency security.
    Categories of records in the system: Biographic information and data
        concerning an individual's involvement in specific intelligence and
        counterintelligence activities.
    Authority for maintenance of the system: National Security Act of 1947,
        as amended--Pub. L. 80-253.
      Central Intelligence Agency Act of 1949, as amended--Pub. L. 81-110.
      Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3101).
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: Inform Agency officials of
        potential or actual CI information involving Agency personnel or
        facilities.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Paper.
    Retrievability: By name.
    Safeguards: All records are maintained in a vaulted area. Access is
        limited on a need-to-know basis.
    Retention and disposal: Permanent retention.
    System manager(s) and address:
        Director, Office of Security
        Central Intelligence Agency
        Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
        Information and Privacy Coordinator
        Central Intelligence Agency
        Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: Request from individuals should be addressed
        as indicated in the Notification Section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: Employees.
      U.S. Government agencies.
      Foreign intelligence sources.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-54]

    CENTRAL INTELLIGENCE AGENCY

    CIA--57

    System name: Security Records.

    System location:
        Central Intelligence Agency
        Washington, DC 20505.
    Categories of individuals covered by the system: Applicants, staff and
        contract employees, former employees, consultants, contractors,
        military detailees, individuals of security interest, persons of
        substantive affiliation with or service to the Agency, persons on
        whom the Agency has conducted an investigation, Agency employees and
        other individuals associated with the Agency who have completed an
        accident report form, and Federal, civilian and military personnel
        with whom the Agency conducts liaison.
    Categories of records in the system: Investigation requests.
      Biographic data (name, sex, D/POB, social security number, and
      employer and employee address at time record was created).
      Authorizations for the release of high school and college transcripts
      and copies of those transcripts.
      Investigative reports.
      Appraisal summaries reflecting the rationale for granting or refusing
      a security clearance.
      Documentation of the final action taken by the Office of Security
      concerning any given investigation.
      Secrecy agreements.
      Documentation concerning the granting or refusing of special
      clearances; levels of clearances held; approvals for personnel
      reassignments; notations that polygraph or other special interviews
      were performed; memoranda concerning security violations; notices of
      termination of affiliation with the Agency.
      Report of accidents and investigative reports.
    Authority for maintenance of the system: National Security Act of 1947,
        as amended--Pub. L. 80-253.
      Central Intelligence Agency Act of 1949, as amended--Pub. L. 81-110.
      Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3101).
      Executive Order 10450.
      Executive Order 11807.
      Section 19(a), Occupational Safety and Health Act of 1970--Pub. L. 91-
      596.
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: The system is used to
        ascertain whether there is any existing information concerning a
        person who is of immediate interest to the CIA. The system is
        routinely used when:
      A person applies for CIA employment;
      A person is a candidate or associated with a candidate for some
      project or assignment;
      A question arises as to whether a certain individual has been security
      approved, or considered for security approval by the CIA;
      There is a need to obtain the security file of an individual who is
      known (or assumed) to be the subject of a file; and
      CIA receives a request for investigative information from another
      Federal agency.
      Records from this system are also used to prepare briefings on Agency
      accident experience; to determine accident causes and recommend
      remedial action; and to prepare quarterly and annual statistical
      reports for the Department of Labor.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Paper, microfilm, computer disks and magnetic tapes.
    Retrievability: By name.
    Safeguards: Records are safeguarded by combination lock security
        containers, or are stored within a vaulted area. Access is
        restricted to individuals who are certified on an ``Access List.''
        The Access List is validated each month and published so that
        responsible officials can insure that records are accessed only for
        official purposes.
    Retention and disposal: Files which contain Agency-developed
        investigative reports on an individual are retained a maximum of 50
        years, then destroyed by burning or pulping. Liaison contact files
        are kept for three years and then destroyed by burning or pulping,
        except where there is a documented request to continue the liaison.
    System manager(s) and address:
        Director, Office of Security
        Central Intelligence Agency
        Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
        Information and Privacy Coordinator
        Central Intelligence Agency
        Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: The Central Intelligence Agency's regulations
        for access to individual records, for disputing the contents
        thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: Current and former employees, consultants,
        contractors, contract employees, military detailees, applicants for
        employment, persons of substantive affiliation with or service to
        the Agency, Federal, state and local agencies, educational
        institutions, employers, personal and business references provided
        by the individual under investigation and acquaintances of the
        individual.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-55]

    CENTRAL INTELLIGENCE AGENCY

    CIA--58

    System name: Inspector General Research Records.

    System location: Central Intelligence Agency
        Washington, DC 20505.
    Categories of individuals covered by the system: Agency personnel and
        other individuals whose names appear in documents assembled
        primarily from other Agency records systems by the Inspector General
        in relation to an Executive commission and Legislative committee
        reviews of Agency activities conducted between 1972 and 1976.
    Categories of records in the system: CIA documents that are pertinent to
        an Executive commission and Legislative committee reviews of Agency
        activities.
    Authority for maintenance of the system: Central Intelligence Act of
        1949, as amended--Pub. L. 81-110.
      Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3101).
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: The system is used by Agency
        officials for reference use in connection with Executive and
        Legislative reviews of Agency activities.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Paper.
    Retrievability: Name or subject.
    Safeguards: Information is stored is safes. Access is limited to Agency
        personnel.
    Retention and disposal: Permanent.
    System manager(s) and address:
        Inspector General
        Central Intelligence Agency
        Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
        Information and Privacy Coordinator
        Central Intelligence Agency
        Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: Requests from individuals should be addressed
        as indicated in the Notification section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual record, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: Agency employees.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-56]

    CENTRAL INTELLIGENCE AGENCY

    CIA--59

    System name: Unsolicited Correspondence from the General Public
          Addressed to the Director or Deputy Director of Central
          Intelligence.

    System location:
        Central Intelligence Agency
        Washington, DC 20505.
    Categories of individuals covered by the system: Members of the General
        public who have written to the Director or Deputy Director of
        Central Intelligence.
    Categories of records in the system: Correspondence from the general
        public and Agency letters of response.
    Authority for maintenance of the system: Central Intelligence Agency Act
        of 1949, as amended--Pub. L. 81-110.
      Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3101).
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: The system is used by the
        Executive Secretary, Office of the Director, to insure that
        correspondence is acknowledged. Certain correspondence is forwarded
        to other Government agencies for appropriate action.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Paper.
    Retrievability: By name.
    Safeguards: Records are in a vaulted area; access is controlled by the
        Executive Secretary.
    Retention and disposal: Subject file of substantive correspondence
        requiring action beyond acknowledgment reply is permanent. Routine
        correspondence and acknowledgments are reviewed at 2 year intervals
        and destroyed by pulping when no longer needed, or destroyed 5 years
        after original contact if no interest activated within 5 years, or
        incorporated into Subject file if interest is activated and case
        warrants. Employment applications: originals referred to Office of
        Personnel; duplicates so noted and files cut off annually and
        destroyed by pulping when 2 years old.
    System manager(s) and address:
        Executive Secretary
        Central Intelligence Agency
        Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains their correspondence should direct their inquiries
        to:
        Information and Privacy Coordinator
        Central Intelligence Agency
        Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: Requests from individuals should be addressed
        as indicated in the Notification section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promulgated in
        the CIA rules section of the Federal Register.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-57]

    CENTRAL INTELLIGENCE AGENCY

    CIA--60

    System name: Personal and Professional Associates of the
          Director of Central Intelligence.

    System location:
        Central Intelligence Agency
        Washington, DC 20505.
    Categories of individuals covered by the system: Personal and
        professional associates of the Director of Central Intelligence.
    Categories of records in the system: Home and business addresses; home
        and business phone numbers; category of association with the DCI
        (e.g. personal/professional).
    Authority for maintenance of the system: Central Intelligence Agency Act
        of 1949, as amended--Pub. L. 81-110. Section 506(a), Federal Records
        Act of 1950 (44 U.S.C. 3101).
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: The system is used by
        administrative personnel, Office of the Director, to insure that
        information pertaining to the Director's associates is maintained in
        a current manner.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Hard copy computer print-out and magnetic disc pack.
    Retrievability: By name, city, or type of association.
    Safeguards: Hard copy computer print-out stored in a vaulted area;
        access is controlled by the Director's immediate office staff.
        Automatic data processing disc pack requires coded identifier for
        activation. Access on a need-to-know basis.
    Retention and disposal: The hard copy computer print-out is stored in
        the Office of the Director and becomes a part of the Director's
        personal correspondence/files. This hard copy is replaced as changes
        occur and the preceding copy destroyed by burning. Magnetic disc
        pack is corrected as changes occur and when no longer of use it is
        erased.
    System manager(s) and address:
        Executive Assistant to the Director
        Central Intelligence Agency
        Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains their name and address should direct inquiries to:
        Information and Privacy Coordinator
        Central Intelligence Agency
        Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: Requests from individuals should be addressed
        as directed in the notification section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promugated in the
        CIA rules section of the Federal Register.
    Record source categories: Selected public by category of relationship
        with the DCI.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-58]

    CENTRAL INTELLIGENCE AGENCY

    CIA--61

    System name: Supplemental Personnel (Soft) Files.

    System location:
        Central Intelligence Agency
        Washington, DC 20505.
    Categories of individuals covered by the system: Current and former
        staff or contract employees and detailed personnel.
    Categories of records in the system: Memoranda of discussions, working
        copies of personnel and contract actions including procedural
        checklists, performance appraisals, travel and shipping orders.
        Information concerning conduct, training, special qualifications or
        restrictions, dependency and residence, emergency notifications,
        biographic data, Letters of Instruction. Also, cables and dispatches
        of administrative and operations significance, and photographs.
    Authority for maintenance of the system: National Security Act of 1947,
        as amended--Pub. L. 80-253. Central Intelligence Agency Act of 1949,
        as amended--Pub. L. 81-110. Section 506(a) Federal Records Act of
        1950 (44 U.S.C. 3101).
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses:
      Used as a supplement to the official personnel folders by authorized
      operating officials to facilitate and expedite processing or
      procedural requirements and transactions of employees.
      Serves as a management tool for administrative and operating officials
      for purposes of employee assignment, promotion, and career development
      considerations and determinations.
      To refer or provide information in response to or by direction of a
      court order, or where there is an indication of a violation or
      potential violation of law whether civil, criminal, or regulatory in
      nature, to the appropriate agency charged with the responsibility of
      investigating or prosecuting such violation or charged with enforcing
      or implementing a statute or law, regulation or order issued pursuant
      thereto.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Paper.
    Retrievability: By name.
    Safeguards: Files are maintained in vaulted areas or approved metal
        filing cabinets; file release is on a controlled-loan basis to
        authorized officials.
    Retention and disposal: After transfer, resignation or retirement,
        screen folder immediately transferring items that should be filed in
        the Official Personnel file, operational items to appropriate
        operating files, and process the remaining material as follows:
        Transfer--Forward file to gaining office; retirement--hold
        retirement cases 18 months and destroy; and, resignations--hold
        resignation cases 1 year and destroy.
    System manager(s) and address:
        Chief, Support Staff
        Intelligence Community Staff
        Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
        Information and Privacy Coordinator
        Central Intelligency Agency
        Washington, DC 20505.
      Identification requirements are specified in the CIA rules, published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: Request from individuals should be addressed
        as indicated in the Notification Section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: Employee, Career Service Panel, IC officials.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-59]

    CENTRAL INTELLIGENCE AGENCY

    CIA--62

    System name: Office of Data Processing Security Clearance
          Records.

    System location: Central Intelligence Agency, Washington, DC 20505.
    Categories of individuals covered by the system: Commercial contractors
        and vendors, persons in the private sector associated with the
        Agency, and individuals in other government agencies contacted for
        liaison purposes.
    Categories of records in the system: Biographic data (name, date and
        place of birth, Social Security Account Number), company name and
        security clearances held.
    Authority for maintenance of the system: National Security Act of 1947,
        as amended-Pub. L. 80-253.
      Central Intelligence Agency Act of 1949, as amended-Pub. L. 81-110.
      Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3101).
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: Used by Staff employees in
        conducting Agency business with the commercial sector and liaison
        with other government agencies.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Magnetic disc. Paper product is stored in combination lock
        safes or vaulted areas.
    Retrievability: By individual or company name, and Social Security
        Account Number.
    Safeguards: Access is limited to staff employees having a need-to-know
        and a coded password identifier.
    Retention and disposal: Records destroyed by degaussing or pulping upon
        expiration of clearance. Clearances may be revalidated three years
        after initial approval.
    System manager(s) and address: Director, Office of Data Processing,
        Central Intelligence Agency, Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
      Information and Privacy Coordinator, Central Intelligence Agency,
      Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: Request from individuals should be addressed
        as indicated in the Notification Section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contests thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: Information obtained from individual concerned
        and certification of clearance from Office of Security.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-60]

    CENTRAL INTELLIGENCE AGENCY

    CIA--63

    System name: Security Access Records.

    System location: Central Intelligence Agency, Washington, DC 20505.
    Categories of individuals covered by the system: Agency employees and
        other badged individuals accessing Agency buildings.
    Categories of records in the system: Badge number, building/entrance,
        year, Julian day, hour, entry or exit code.
    Authority for maintenance of the system: National Security Act of 1947,
        as amended-Pub. L. 80-253.
      Central Intelligence Agency Act of 1949, as amended Pub. L. 81-110.
      Section 506(a), Federal Records Act of 1950 (44 USC 3101).
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: For routine administrative,
        managerial and security purposes in order to: a. Determine the
        frequency of access to Agency buildings of certain badged
        individuals to facilitate administration of badge reissuance
        criteria; b. Provide selected Agency managers with statistical data
        on building access patterns for resource planning purposes; c.
        Ascertain whether a given badged individual has accessed a specific
        Agency building entrance, including the date and time of such
        access.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Paper and magnetic media.
    Retrievability: Badge number, Julian date, time (hours/minutes),
        building/entrance, and entry or exit code.
    Safeguards: Records are maintained in a vault or combination lock safes.
        Access by Agency employees having a need-to-know and a coded
        password identifier.
    Retention and disposal: Records on individuals are retained for a
        maximum of six years after date of access. Records are destroyed by
        degaussing, pulping or burning.
    System manager(s) and address: Director of Security Central Intelligency
        Agency, Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
      Information and Privacy Coordinator, Central Intelligence Agency,
      Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: Request from individuals should be addressed
        as indicated in the Notification Section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or correction of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: Agency's magnetically encoded badge system,
        after-hours building log and ``Visitor-No-Escort'' badge record
        cards.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-61]

    CENTRAL INTELLIGENCE AGENCY

    CIA--64

    System name: Inquiries from Private Individuals about CIA and
          its Mission.

    System location: Central Intelligence Agency, Washington, DC 20505.
    Categories of individuals covered by the system: Members of the general
        public who have written to CIA on matters of interest to the Office
        of Public Affairs.
    Categories of records in the system: Correspondence from the general
        public and the Agency's letter of response.
    Authority for maintenance of the system: Section 506(a), Federal Records
        Act of 1950 (44 USC 3101).
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: To ensure responsiveness to
        legitimate public concerns about the mission and function of CIA.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Paper.
    Retrievability: By name.
    Safeguards: Files are stored in vaulted room or in combination lock
        safes; access is on a need-to-know basis.
    Retention and disposal: Destroyed by pulping after two years.
    System manager(s) and address: Office of Public Affairs, Central
        Intelligence Agency, Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
      Information and Privacy Coordinator, Central Intelligence Agency,
      Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: Request from individuals should be addressed
        as indicated in the Notification Section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or corrections of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: Correspondence from the general public for the
        Office of Public Affairs.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-62]

    CENTRAL INTELLIGENCE AGENCY

    CIA-65

    System name: Contact with the News Media and Index.

    System location: Central Intelligence Agency, Washington, DC 20505.
    Categories of individuals covered by the system: Media representatives.
    Categories of records in the system: Written record of telephonic
        discussions with members of the press, radio, television or other
        news media. Includes daily memorada to Director Central
        Intelligence--``Contacts with the Press.'' Cards 5 X 8 contain name
        and date of telephone call and index the written record of
        discussion.
    Authority for maintenance of the system: Section 506(a), Federal Records
        Act of 1950 (44 USC 3101).
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: Used by Agency officials to
        record the interests of journalists and to account for Agency
        information provided to them.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Paper.
    Retrievability: By name.
    Safeguards: Files stored in a vaulted room or combination lock safes;
        access upon request on a need-to-know basis.
    Retention and disposal: Permanent.
    System manager(s) and address: Office of Public Affairs, Central
        Intelligence Agency, Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
      Information and Privacy Coordinator, Central Intelligence Agency,
      Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: Requests from individuals should be addressed
        as indicated in the notification section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or corrections of records, are promulgated in
        CIA rules section of the Federal Register.
    Record source categories: Telephone inquiries from news media
        representatives and response.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-63]

    CENTRAL INTELLIGENCE AGENCY

    CIA-66

    System name: Manuscript Review.

    System location: Central Intelligence Agency, Washington, DC 20505.
    Categories of individuals covered by the system: Present and former
        employees.
    Categories of records in the system: Manuscripts submitted for review.
    Authority for maintenance of the system: Section 506(a), Federal Records
        Act of 1950 (44 U.S.C. 3101).
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: Review manuscripts of
        proposed publications or speeches authored or given by present or
        former employees to prevent unauthorized disclosure of classified
        information.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Paper.
    Retrievability: By name.
    Safeguards: Files are stored in a vaulted room or combination lock
        safes; access is on a need-to-know basis.
    Retention and disposal: Permanent.
    System manager(s) and address: Offices of Public Affairs, Central
        Intelligence Agency, Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
      Information and Privacy Coordinator, Central Intelligence Agency,
      Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: Request from individuals should be addressed
        as indicated in the Notification Section above.
    Contesting record procedures: The Central Intelligence Agency's
        requirements for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or corrections of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: Present and former employees.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-64]

    CENTRAL INTELLIGENCE AGENCY

    CIA-67

    System name:

      Publishing and Speaking Engagement Clearances.
    System location: Central Intelligence Agency, Washington, DC 20505.
    Categories of individuals covered by the system: Present and former
        employees.
    Categories of records in the system: Clearances for speeches and
        published works proposed for or in the public domain.
    Authority for maintenance of the system: Section 506(a), Federal Records
        Act of 1950 (44 U.S.C. 3101).
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: Used by Agency officials to
        review and provide clearance for external speaking and publishing
        activities and to be aware of information released into the public
        domain.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Paper.
    Retrievability: By name.
    Safeguards: Files are stored in a vaulted room or combination lock
        safes; access is on a need-to-know basis.
    Retention and disposal: Destroyed by pulping after three years.
    System manager(s) and address: Office of Public Affairs, Central
        Intelligence Agency, Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct their
        inquiries to:
      Information and Privacy Coordinator, Central Intelligence Agency.
      Washington, DC 20505.
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individuals must comply with
      these rules.
    Record access procedures: Request from individuals should be addressed
        as indicated in the Notification Section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or corrections of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: Current and former CIA employees.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-65]

    CENTRAL INTELLIGENCE AGENCY

    CIA-68

    System name: CIA Personnel in Contact wih Press.

    System location: Central Intelligence Agency, Washington, DC 20505.
    Categories of individuals covered by the system: Present and former CIA
        employees.
    Categories of records in the system: Card index of CIA employees who
        have reported a media contact.
    Authority for maintenance of the system: Section 506(a), Federal Records
        Act of 1950 (44 U.S.C. 3101).
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses: To maintain a record of
        employee press contacts.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage: Paper.
    Retrievability: By name.
    Safeguards: Files are stored in a vaulted room; access upon request on a
        need-to-know basis.
    Retention and disposal: Permanent.
    System manager(s) and address: Office of Public Affairs, Central
        Intelligence Agency, Washington, DC 20505.
    Notification procedure: Individuals seeking to learn if this system of
        records contains information about them should direct inquiries to:
      Information and Privacy Coordinator, Central Intelligence Agency,
      Washington, DC 20505
      Identification requirements are specified in the CIA rules published
      in the Federal Register (32 CFR 1901.13). Individual must comply with
      these rules.
    Record access procedures: Request from individuals should be addressed
        as indicated in the Notification Section above.
    Contesting record procedures: The Central Intelligence Agency's
        regulations for access to individual records, for disputing the
        contents thereof, and for appealing an initial determination by CIA
        concerning access to or corrections of records, are promulgated in
        the CIA rules section of the Federal Register.
    Record source categories: Present and former employees.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-66]

    CENTRAL INTELLIGENCE AGENCY

    CIA-69

    System name: Language Use Assessment.

    System location:
      Central Intelligence Agency, Washington, DC 20505.
    Categories of individuals covered by the system:
      Agency employees who have used their language abroad.
    Categories of records in the system:
      Name, Social Security number, biographical date, and date relating to
      use of foreign language(s) abroad.
    Authority for maintenance of the system:
      Title 5, U.S.C. Chapter 41. Central Intelligence Act of 1949, as
      amended--Pub. L. 81-110. Sec. 506(a), Federal Records Act of 1950 (44
      U.S.C. 3101).
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses:
      Used by Office of Training and Education Language School personnel for
      research on a variety of matters relating to language learning and
      testing. Data generated will be stored in a computer system in the
      Agency and will be used solely for research purposes.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage:
      Agency computer system.
    Retrievability:
      By Social Security number.
    Safeguards:
      Stored in locked computer files; access by password on a strict need-
      to-know basis.
    Retention and disposal:
      Maintained indefinitely in computer files for ongoing research needs.
    System manager(s) and address:
      Director of Training and Education, Central Intelligence Agency,
      Washington, DC 20505.
    Notification procedure:
      Individuals seeking to learn if this system of records contains
      information about them should direct their inquiries to: Information
      and Privacy Coordinator, Central Intelligence Agency, Washington, DC
      20505.
      Identification requirements are specified in the CIA rules published
      in the Code of Federal Regulations (32 CFR 1901.13). Individuals must
      comply with these rules.
    Record access procedures:
      Requests from individuals should be addressed as indicated in the
      Notification Section above.
    Contesting record procedures:
      The Central Intelligence Agency's regulations for access to individual
      records, for disputing the contents thereof, and for appealing an
      initial determination by CIA concerning access to or correction of
      records, are promulgated in the CIA rules section of the Code of
      Federal Regulations (32 CFR part 1901).

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-67]

    CENTRAL INTELLIGENCE AGENCY

     CIA-70

    System name: Intelligence Community Staff Information Records
          System.

    System location:
      Intelligence Community Staff, Washington, DC 20505.
    Categories of individuals covered by the system:
      Individuals who have an employment, detailee, liaison, or contractual
      relationship with the Intelligence Community Staff or with
      Intelligence Community agencies, and individuals who are of foreign
      intelligence or counterintelligence interest to the Intelligence
      Community, including individuals identified as being involved in
      activities related to intelligence matters such as the possible
      compromise of classified information or activities otherwise
      implicating intelligence sources and methods as well as other
      information protected by statute or Executive order.
    Categories of records in the system:
      Records include administrative information; intelligence requirements,
      analysis, and reporting; Intelligence Community operational records;
      bibliographic information about individuals of intelligence interest;
      articles, public-source data, and other published information on
      individuals and events of interest to the Intelligence Community;
      actual or purported compromises of classified intelligence;
      countermeasures in connection therewith; identification of classified
      source documents and distribution thereof; investigative data related
      to compromises of classified intelligence.
    Authority for maintenance of the system:
      National Security Act of 1947, as amended--Pub. L. 80-253.
      Central Intelligence Agency Act of 1949, as amended--Pub. L. 81-110.
      Executive Order 12333.
      Executive Order 12356.
      Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3101).
      Intelligence Authorization Act for Fiscal Year 1987--Pub. L. 99-569.
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses:
      To provide classified and unclassified information within the Central
      Intelligence Agency and to appropriate Intelligence Community and U.S.
      Government officials for the conduct of authorized activities.
      To inform and provide information to U.S. Government officials
      regarding compromises of classified information including the
      document(s) apparently compromised, implications of disclosure upon
      intelligence sources and methods, investigative data on compromises,
      and statistical and substantive analysis of the data.
      A record from this system of records may be disclosed as a ``routine
      use'' in order to facilitate any security, employment, detail,
      liaison, or contractual decision by the Intelligence Community Staff
      or any U.S. Government organization. Records may further be disclosed
      in response to or by direction of a court order, or where there is an
      indication of a violation or potential violation of law, whether
      civil, criminal, or administrative in nature, to the appropriate
      Federal, state, or local agency charged with the responsibility of
      prosecuting such violation or charged with implementing or enforcing a
      statute or law, regulation, or order issued pursuant thereto. Records
      also may be disclosed to other agencies if necessary for the
      protection of intelligence sources and methods and in support of
      intelligence analysis and reporting. Additionally, records from this
      system are used to prepare periodic statistical reports for U.S.
      Government officials related to the control and dissemination of
      classified information.
      The statement of general routine uses applicable to and incorporated
      by reference into systems of records maintained by the Central
      Intelligence Agency are incorporated into this system of records.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage:
      Paper and magnetic media attached to automated information systems
      operated by agencies of the Intelligence Community.
    Retrievability:
      By category of information contained therein, including by name.
    Safeguards:
      All records are maintained in safes or vaulted areas. Access is
      limited on a need-to-know basis.
    Retention and disposal:
      Records destroyed when obsolete or no longer needed. Destruction by
      pulping, burning, or erasure or destruction of magnetic media.
    System manager(s) and address:
      Director, Intelligence Community Staff, Central Intelligence Agency,
      Washington, DC 20505.
    Notification procedure:
      Individuals seeking to learn if this system of records contains
      information about them should direct their inquiries to the
      Information and Privacy Coordinator, Central Intelligence Agency,
      Washington, DC 20505.
      Identification requirements are specified in the Central Intelligence
      Agency rules published in the Code of Federal Regulations (32 CFR
      1901.13). Individuals must comply with these rules.
    Record access procedures:
      Request from individuals should be addressed as indicated in the
      Notification Procedure section above.
    Contesting record procedures:
      The Central Intelligence Agency's regulations for access to individual
      records, for disputing the contents thereof, and for appealing an
      initial determination by the Central Intelligence Agency concerning
      access to or correction of the records, are promulgated in the Central
      Intelligence Agency rules section of the Code of Federal Regulations.
    Record source categories:
      Individuals themselves; other U.S. agencies and organizations; media,
      including periodicals, newspapers, and broadcast transcripts; public
      and classified reporting, intelligence source documents, investigative
      reports, correspondence.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-68]

    CENTRAL INTELLIGENCE AGENCY

    CIA-71

    System name: National Intelligence Council (NIC) Records System.

    System location:
      Central Intelligence Agency, Washington, DC 20505
    Categories of individuals covered by the system:
      Individuals who have an employment, detailee, liaison, contractual or
      operational relationship with the Central Intelligence Agency or with
      Intelligence Community agencies, and individuals who are of foreign
      intelligence, counterintelligence or security interest to the CIA or
      Intelligence Community, including individuals identified as being
      involved in activities related to intelligence matters such as the
      possible compromise of classified information or activities otherwise
      implicating intelligence sources and methods and other information
      protected by statute or Executive order.
    Categories of records in the system:
      Records include administrative information; intelligence requirements,
      analysis, and reporting; National Intelligence Council operational
      records; bibliographic information about individuals of intelligence
      or security interest; articles, public-source data, and other
      published information on individuals and events of interest to the
      CIA; actual or purported compromises of classified information;
      countermeasures in connection therewith; investigative data related to
      compromises of classified information; other policy and operational
      data based primarily on foreign intelligence, counterintelligence, and
      security reporting.
    Authority for maintenance of the system:
      National Security Act of 1947, as amended--Pub. L. 80-253.
      Central Intelligence Agency Act of 1949, as amended--Pub. L. 81-110.
      Executive Order 12333.
      Executive Order 12356.
      Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3101).
      Intelligence Authorization Act for Fiscal Year 1988--Pub. L. 100-178.
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses:
      To provide classified and unclassified information within the Central
      Intelligence Agency and to appropriate Intelligence Community and U.S.
      Government officials for the conduct of authorized activities.
      To inform and provide information to U.S. Government officials
      regarding compromises of classified information including the
      document(s) apparently compromised, implications of disclosure upon
      intelligence sources and methods, investigative data on compromises,
      and statistical and substantive analysis of the data.
      A record from this system of records could be disclosed as a ``routine
      use'' in order to facilitate any security, employment, detail,
      liaison, or contractual decision by the CIA or any U.S. Government
      organization. Records further could be disclosed in response to or by
      direction of a court order, or where there is an indication of a
      violation or potential violation of law, whether civil, criminal, or
      administrative in nature, to the appropriate Federal, state, or local
      agency charged with the responsibility of prosecuting such violation
      or charged with implementing or enforcing a statute or law,
      regulation, or order issued pursuant thereto. Records also could be
      disclosed to other agencies if necessary for the protection of
      intelligence sources and methods and in support of intelligence
      analysis and reporting. Additionally, records from this system could
      be used to prepare periodic substantive reports for U.S. Government
      officials related to the control and dissemination of classified
      information.
      The statement of general routine uses applicable to and incorporated
      by reference into systems of records maintained by the Central
      Intelligence Agency are incorporated into this system of records.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage:
      Paper and magnetic media integral to automated information systems
      operated by the National Intelligence Council.
    Retrievability:
      By category of information contained therein, including by name.
    Safeguards:
      Files are maintained in accordance with Executive Order 12356 and
      Information Security Oversight Office Directive Number 1.
    Retention and disposal:
      Files are destroyed in accordance with Chapters 29 and 33 of Title 44
      United States Code and Information Security Oversight Office Directive
      Number 1.
    System manager(s) and address:
      Chairman, National Intelligence Council, Central Intelligence Agency,
      Washington, DC 20505.
    Notification procedure:
      Individuals seeking to learn if this system of records contains
      information about them should direct their inquiries to the
      Information and Privacy Coordinator, Central Intelligence Agency,
      Washington, DC 20505.
      Identification requirements are specified in the Central Intelligence
      Agency rules published in the Code of Federal Regulations (32 CFR
      1901.13). Individuals must comply with these rules.
    Record access procedures:
      Request from individuals should be addressed as indicated in the
      Notification Procedure section above.
    Contesting record procedures:
      The Central Intelligence Agency's regulations for access to individual
      records, for disputing the contents thereof, and for appealing an
      initial determination by the Central Intelligence Agency concerning
      access to or correction of the records, are promulgated in the Central
      Intelligence Agency rules section of the Code of Federal Regulations.
    Record source categories:
      Individuals themselves; other U.S. agencies and organizations; public
      media, including books, periodicals, newspapers, and broadcast
      transcripts; unclassified and classified official reporting,
      intelligence source documents, investigative reports, and
      correspondence.

    From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
    [DOCID:cia-69]

    CENTRAL INTELLIGENCE AGENCY

    CIA-72

    System name:

      Inspector General Investigative Records.
    System location:
      Central Intelligence Agency, Washington, DC 20505.
    Categories of individuals covered by the system:
      Agency employees, persons with a contractual or other relationship
      with the Agency, persons who are interviewed by or provide information
      to the Office of Inspector General, persons involved with or
      knowledgeable about a matter being investigated by the Office of
      Inspector General, and persons who have filed grievances with the
      Office of Inspector General or Agency components.
    Categories of records in the system:
      Reports of interviews, signed statements, correspondence, reports of
      investigations, forms, cables, internal CIA memoranda, prior criminal
      or non-criminal records of individuals covered by the system, and
      other materials relating to employee grievances and matters of
      interest to or being investigated by the Office of Inspector General.
    Authority for maintenance of the system:
      Central Intelligence Agency Act of 1949, as amended--Pub. L. 81-110,
      50 U.S.C. 403 et seq.

        Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3101)
        National Security Act of 1947, as amended--Pub. L. 80-253
        Executive Order 12333
        Executive Order 12356
        Intelligence Authorization Act of 1994
    Routine uses of records maintained in the system, including categories
        of users and the purposes of such uses:
      a. Records in the system are used and disclosed by members of the
      Office of Inspector General in the investigation of matters of
      interest or concern to the Director of Central Intelligence, Inspector
      General, and senior Agency officials, including grievances and
      allegations of misconduct by Agency employees, and to provide
      information to Agency management regarding personnel matters, and for
      evaluating current and proposed programs, policies and activities,
      selected assignments, and requests for awards or promotions.
      b. Records in the system that indicate a violation or potential
      violation of law, whether civil, criminal, or regulatory in nature,
      and whether arising by general statute or particular program, or by
      rule, regulation or order pursuant thereto, or that indicate a
      violation or potential violation of a contractual obligation, may be
      disclosed to the appropriate agency, whether Federal, state, local,
      foreign, or international, charged with the responsibility for
      investigating or prosecuting such violation, enforcing or implementing
      such statute, rule, regulation, or order, or with enforcing such
      contract.
      c. Records in the system may be disclosed to a Federal, state, local,
      foreign, or international agency, or to an individual or organization,
      when necessary to elicit information relevant to an Office of
      Inspector General investigation, inquiry, decision, or recommendation.
      d. Records in the system may be disclosed to a Federal, state, local,
      foreign, or international agency when requested in connection with the
      assignment, hiring, or retention of an individual, the issuance or
      revocation of a security clearance, letting of a contract, or any
      authorized inquiry or investigation to the extent that the information
      is relevant to the requesting agency's decision on the matter.
      e. Records in the system may be disclosed to any Federal agency when
      documents, witness statements, or other information obtained from that
      agency are used in compiling the system record, or when the record is
      relevant to the official responsibilities of that agency.
      f. Unclassified records in the system, or unclassified portions
      thereof, including information identifying individuals covered by the
      system, may be disclosed to the public when the matter under
      investigation has become public knowledge or the Inspector General
      determines that such disclosure is necessary to preserve confidence in
      the integrity of the Inspector General process, or is necessary to
      demonstrate the accountability of CIA employees, officers, or
      individuals covered by the system, unless it is determined that
      release of the specific information in the context of a particular
      case would constitute an unwarranted invasion of personal privacy.
      g. Records in the system pertaining to an employee grievance may be
      disclosed to any party to that grievance and the facilitator except
      for records that disclose the identity of a non-party who provided a
      statement during the grievance process.
      h. Records in the system may be disclosed in the course of presenting
      evidence to a court, magistrate, or administrative tribunal, including
      disclosures in the course of settlement negotiations, or pursuant to
      statutes or regulations governing the conduct of such proceedings.
      i. Records in the system may be disclosed to representatives of the
      Department of Justice or of any other agency that is responsible for
      representing Agency interests in connection with a judicial,
      administrative, or other proceedings. Records may also be disclosed to
      the Department of Justice to the extent necessary to obtain its advice
      on any matter relevant to an Office of Inspector General
      investigation.
      j. Records in the system may be disclosed to the Senate Select
      Committee on Intelligence and the House Permanent Select Committee on
      Intelligence, or other congressional committees, or the staffs
      thereof, in connection with their oversight and legislative functions.
      k. Records in the system may be disclosed to the President's Foreign
      Intelligence Advisory Board, and the Intelligence Oversight Board, and
      any successor organizations, when requested by those entities, or when
      the Inspector General determines that disclosure will assist in the
      performance of their oversight functions.
    Policies and practices for storing, retrieving, accessing, retaining,
        and disposing of records in the system:
    Storage:
      Computer disk, microfilm, magnetic disk, and paper.
    Retrievability:
      By name.
    Safeguards:
      Files are stored in vaulted areas or approved metal filing cabinets.
      Access to information on magnetic disk is on a limited need-to-know
      basis and controlled by password identifiers.
    Retention and disposal:
      Records are retained and destroyed in accordance with the records
      control schedules approved by the Archivist of the United States.
    System manager(s) and address:
      Inspector General, Central Intelligence Agency, Washington, DC 20505.
    Notification procedure:
      Individuals seeking to learn if this system of records contains
      information about them should direct their inquiries to: Information
      and Privacy Coordinator, Central Intelligence Agency, Washington, DC
      20505.
      Identification requirements are specified in the Central Intelligence
      Agency rules published in the Code of Federal Regulations (32 CFR
      1901.13). Individuals seeking information from this system of records
      must comply with these rules.
    Record access procedures:
      Requests from individuals should be addressed to the Agency's
      Information and Privacy Coordinator as indicated in the notification
      section above.
    Contesting record procedures:
      The Central Intelligence Agency's regulations for access to individual
      records, for disputing the contents thereof, and for appealing an
      initial determination by the Central Intelligence Agency concerning
      access to or correction of the records, are promulgated in the Central
      Intelligence Agency rules section of the Code of Federal Regulations
      (32 CFR part 1901).
    Record source categories:
      Agency employees and contractors, Federal, state, and local officials,
      private citizens, and foreign nationals.

    [End]