18 July 1999
Source: http://www.access.gpo.gov/su_docs/aces/fr-cont.html

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From the Privacy Act Online via GPO Access [wais.access.gpo.gov]

DEPARTMENT OF ENERGY

 DOE-44

System name: Special Access Authorization for Categories of
      Classified Information.

Security classification:

  Unclassified.

System location:

  The locations listed as items 1, 3, 6, 8, 9, 11, 12, 15, 16, and 17 in
  appendix A, and the following additional locations:

    U.S. Department of Energy, Amarillo Area Office, Pantex Plant, PO
    Box 1086, Amarillo, TX 79105

    U.S. Department of Energy, Dayton Area Office, PO Box 66,
    Miamisburg, OH 45342

    U.S. Department of Energy, Kansas City Area Office, PO Box 202,
    Kansas City, MO 64141

    U.S. Department of Energy, Los Alamos Area Office, 528 35th Street,
    Los Alamos, NM 87544

    U.S. Department of Energy, Pinellas Area Office, PO Box 11500, St.
    Petersburg, FL 33733

    U.S. Department of Energy, Rocky Flats Area Office, PO Box 298,
    Golden, CO 80401

    U.S. Department of Energy, Sandia Area Office, PO Box 5400,
    Albuquerque, NM 87115

Categories of individuals covered by the system:

  Individuals authorized to access special categories of information and
  compartmentalized DOE facilities and/or areas.

Categories of records in the system:

  Letters and memoranda of authorization to access special categories of
  classified information.

Authority for maintenance of the system:

  5 U.S.C. 301; Department of Energy Organization Act, including
  authorities incorporated by reference in Title III of the Department
  of Energy Organization Act; Executive Order 12009.

Routine uses of records maintained in the system, including categories
    of users and the purposes of such uses:

  DOE contractors--for purposes of performing contractual functions.
  NATO, National Security Agency, and CIA--for determining individuals
  who have access to classified information generated by these agencies.
  The additional routine uses listed in appendix B.

Policies and practices for storing, retrieving, accessing, retaining,
    and disposing of records in the system:

Storage:

  Paper files; also magnetic tape (at Headquarters).

Retrievability:

  By name.

Safeguards:

  Access is limited to employees with a need-to-know. Records are stored
  in security areas under either guard or alarm protection.

Retention and disposal:

  Records retention and disposal authorities are contained in DOE
  1324.2, ``Records Disposition.'' Records within the DOE are destroyed
  by shredding, burning, or burial in a sanitary landfill, as
  appropriate.

System manager(s) and address:

  Headquarters: U.S. Department of Energy, Director, Office of
  Safeguards and Security, DP-34, Washington, DC 20545.

  Field Offices: The managers and directors of field locations 3, 6, 8,
  9, 11, 12, 15, 16, and 17 in appendix A, are the system managers for
  their respective portions of this system.

Notification procedure:

  a. Requests by an individual to determine if a system of records
  contains information about him/her should be directed to the Director,
  Freedom of Information and Privacy Acts Activities, Department of
  Energy (Headquarters), or the Privacy Act Officer at the appropriate
  address identified as items 1, 3, 6, 8, 9, 11, 12, 15, 16, and 17 in
  appendix A; in accordance with DOE's Privacy Act regulations (10 CFR
  part 1008 (45 FR 61576, September 16, 1980)).

  b. Required identifying information: Complete name, the geographic
  location(s) and organization(s) where requester believes such record
  may be located, date of birth, and time period.

Record access procedures: Same as Notification procedures above.

Contesting record procedures:

  Same as Notification procedures above.

Record source categories:

  Individual reports from Federal investigation agencies; letters and/or
  plans from DOE operating offices, operating divisions, and contractor
  facilities.

Systems exempted from certain provisions of the act:

  The Secretary has exempted this system from subsections of 5 U.S.C.
  552a under the Privacy Act of 1974. This exemption applies only to
  information in this system of records which is exempt pursuant to 5
  U.S.C. 552a(k) (1), (2) and (5). The DOE exemption regulation appears
  at 10 CFR 1008.12(b), 45 FR 61576, 61583, September 16, 1980.

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