18 October 1998
Source: http://www.bop.gov/progstat/pslist.html

See recently issued BOP rules, regulations and notice: http://jya.com/bop101698.htm

# Federal Bureau of Prisons Program Statements

#### READ THIS BEFORE CONTINUING!

##### 1000 - General Administration and Management

> 1150.04 - Security Technology, Office of
> 1237.11 - Information Security Programs
> 1241.02 - Internet and the World Wide Web (Mirror below)
> 1480.03 - Contact With News Media

##### 2000 - Financial Management and Budgeting

##### 3000 - Personnel/Staff Management

##### 4000 - Support Services and Logistics

##### 5000 - Inmate and Custodial Management

> 5070.11 - Study and Observation Report

##### 6000 - Medical, Dental, and Health

> 6010.01 - Psychiatric Treatment and Medication, Admin. Safeguards for

##### 7000 - Community Corrections, Correctional Contract Services

##### 8000 - Industrial Management - UNICOR

##### Technical Reference Manuals

## Downloading Files and FOIA Exemptions

Most Federal Bureau of Prisons Program Statements (policies) have been HTML-coded, but the longer Program Statements are available either as self-extracting WordPerfect documents or as Adobe Acrobat documents. Please note that in either format, the files are sometimes very large, running to hundreds of printed pages; think about downloading them during off-peak hours when Internet traffic is lighter.

Under the broad "series" of the previous menu (1000 series, 5000 series, etc.), the Program Statements are listed in numerical order. In most cases, the second part of the number is the version number. For instance, P.S. 5267.05, Visiting Regulations, is on its fifth version.

To the extent practicable, Program Statements are updated in this Internet listing as soon as new versions are issued. If you are not sure whether the version on line is the most recent one, contact the Office of Documents Control Systems at 202-307-2998.

### How to Download Compressed WordPerfect Files

PC users may download the self-extracting documents written in WordPerfect format. Depending on the Internet browser used, the downloaded files may have to be renamed with an extension of .EXE.

First, click on your browser's File menu. Next, click on Save. Your browser should point you to a directory on your PC's hard drive in which the file will be saved.

If you have WordPerfect on your hard drive, save the file to your WordPerfect subdirectory. Now save the file.

If you are using a Windows operating system, go to File Manager and find the file that you have downloaded. Next, highlight the file name and click on the File menu. Click on Run. The file will inflate and change its name.

For example, file 1221_60.exe will inflate and the name will be changed to 1221.60. Open 1221.60 in WordPerfect and you will be able to read and print the Program Statement.

If you have problems downloading, contact the Office of Information Systems at 202-307-1140.

### How to View Adobe Acrobat Files

To view Adobe Acrobat files, you must have the free Acrobat reader. The reader is now built in to many recent browsers, but if you don't have it, you can download it from Adobe.

### Exemptions and Redactions

The Freedom of Information Act or FOIA (Title 5, United States Code [USC], Section 552) applies to all information and records with strictly limited exceptions. Most BOP Program Statements are included on this Internet listing except those classified as Limited Official Use Only and a few that are not of sufficient public interest (such as the accounting manual).

Requests for policies not included on the Internet may be made in writing to the BOP's Freedom of Information Office. Each request must describe the records sought in sufficient detail to enable personnel to locate the records with a reasonable amount of effort, and, pursuant to Title 28, Code of Federal Regulations, Section 16.3(c), must be clearly marked "Freedom of Information Act Request." Note: Please be advised that the filing of a formal, written request is deemed to constitute an agreement by the requestor to pay all applicable fees up to $25.00, in the event fees are assessed.

Some material in Program Statements may be "redacted" or withheld. Redacted material is indicated in the text by a bold number in brackets; i.e.,[§552(b)(2)]. The number refers to one of the FOIA exemptions listed below. If you have questions about any specific FOIA exemptions, please contact:

Freedom of Information and Privacy Act Office
Office of General Counsel
Federal Bureau of Prisons
320 First St., NW.
Washington, DC 20534
Telephone 202-514-6655

### FOIA Exemptions

§ 5USC §552(b)(2) exempts from mandatory disclosure records or information relating solely to the internal personnel rules and practices of an agency.

5USC §552(b)(3) allows for the withholding of records or information specifically exempted from disclosure by statute.

5USC §552(b)(4) exempts from mandatory disclosure trade secrets and commercial or financial information obtained from a person and privileged or confidential.

5USC §552(b)(5) exempts from mandatory disclosure inter-agency or intra-agency memorandums or letters which would not be available by law to a party other than an agency in litigation with the agency.

5USC §552(b)(6) exempts personnel and medical files and similar files to preclude a clearly unwarranted invasion of personal privacy.

5USC §552(b)(7)(A) exempts from disclosure records or information compiled for law enforcement purposes which could reasonably be expected to interfere with enforcement proceedings.

5USC §552(b)(7)(B) exempts from disclosure records or information compiled for law enforcement purposes which would deprive a person of a right to a fair trial or an impartial adjudication.

5USC §552(b)(7)(C) exempts from disclosure records or information compiled for law enforcement purposes which could reasonably be expected to constitute an unwarranted invasion of personal privacy.

5USC §552(b)(7)(D) provides for the withholding of records or information compiled for law enforcement purposes which could reasonably be expected to disclose the identity of a confidential source or information furnished by a confidential source.

5USC §552(b)(7)(E) provides for the withholding of records or information compiled for law enforcement purposes which would disclose techniques and procedures for law enforcement investigations or prosecutions, or would disclose guidelines for law enforcement investigations or prosecutions if such disclosure could reasonably be expected to risk circumvention of the law.

5USC §552 (b)(7)(F) provides for the withholding of records or information compiled for law enforcement purposes which could reasonably be expected to endanger the life or physical safety of any individual.

Note: Large files are in two formats: compressed WordPerfect and Adobe Acrobat. Download times may be considerable for both! We suggest downloading during off-peak hours.

### 1000 Series - General Administration and Management

1001.09 - Naming Facilities
1010.02 - Staff Meetings
1040.03 - Non-Discrimination Towards Inmates
1060.11 - Rated Capacities for Bureau Facilities
1066.02 - Evaluation of Pilot Initiatives
1070.05 - Research
1070.06 - Institution Character Profile
1080.03 - Collection of Field Reported Data
1110.10 - Management Services: Central Office
1120.16 - Delegation of Authority for Staff Personal Property Claims
1120.17 - Delegating Authority in the Absence of Chief Executive Officers
1150.04 - Security Technology, Office of
1170.05 - BOP Facts
1210.15 - Liaison With External Audit Authorities
1210.16 - Boards of Inquiry and Inquiry Teams
1210.17 - Internal Affairs, Office of
1210.18 - Management Control and Program Review - Compressed WordPerfect
1210.18 - Management Control and Program Review - Adobe Acrobat
1221.66 - Directives Management Manual - Compressed WordPerfect
1221.66 - Directives Management Manual - Adobe Acrobat
1222.06 - Forms Management
1227.04 - Archival and Historical Programs
1232.05 - Personal Computers
1237.10 - Personal Computers, Network Standards Manual
1237.11 - Information Security Programs
1241.02 - Internet and the World Wide Web
1280.10 - Just, NCIC, and NLETS Systems Users Guide - Compressed WordPerfect
1280.10 - Just, NCIC, and NLETS Systems Users Guide - Adobe Acrobat
1290.03 - Correctional Standards and Accreditation
1310.02 - Legal Assistance to Bureau of Prisons Staff
1315.06 - Legal Activities, Inmate
1320.03 - Claims Under the Federal Tort Claims Act
1330.13 - Administrative Remedy Program
1330.14 - Commutation of Sentence, Petition For
1350.01 - Criminal Matter Referrals
1350.02 - Acceptance of Donations
1351.04 - Release of Information - Compressed WordPerfect
1351.04 - Release of Information - Adobe Acrobat
1353.07 - Production or Disclosure of FBI/NCIC Information
1380.06 - Disclosing Potential Impeachment Information Regarding Employees
1400.04 - Contacts With Other Agencies and Organizations
1400.05 - Mandatory Confidential Financial Disclosure
1415.02 - Community Relations Boards
1434.06 - Jurisdiction on Escapes, MOU: USMS/FBI/BOP
1440.01 - Emergency Assistance to Non-Federal Correctional Systems
1470.01 - Historic Preservation of Bureau Properties
1480.03 - Contact With News Media
1490.04 - Victim and Witness Notification
1505.03 - Language Translations Used in Official Documents
1520.09 - Electronic Documents, Printing, and Distribution Management - Compressed WordPerfect
1520.09 - Electronic Documents, Printing, and Distribution Management - Adobe Acrobat
1520.08 - Publications, Periodicals, and Pamphlets
1542.06 - Library Services, Inmate
1580.04 - Audiovisual Productions
1600.07 - Occupational Safety and Environmental Health - Compressed WordPerfect
1600.07 - Occupational Safety and Environmental Health - Adobe Acrobat
1602.03 - Life Safety and Fire Protection Review Program
1627.01 - Commercial Drivers: Testing for Use of Controlled Substances and Alcohol - Compressed WordPerfect
1627.01 - Commercial Drivers: Testing for Use of Controlled Substances and Alcohol - Adobe Acrobat
1640.03 - Smoking/No Smoking Areas

### 2000 Series - Financial Management and Budgeting

2010.02 - Accounting for Employee Orgs. Vending Machine Profits to Trust Fund
2010.03 - Accounting Trust Fund Stamp and Coin Checks in Transit
2010.04 - Accounting Trust Fund Inmate Telephone System
2010.05 - Accounting for the Trust Fund Inmate Debit Card Vending Machine Program
2011.03 - Prompt Payment Act - Compressed WordPerfect
2011.03 - Prompt Payment Act - Adobe Acrobat
2011.06 - Financial Responsibility Prgm., Inmate, Processing Payments
2011.07 - Cost of Incarceration Fee, Accounting for
2011.08 - Prompt Payment Quality Control Reviews
2013.01 - Financial Management: Debt Management - Compressed WordPerfect
2013.01 - Financial Management: Debt Management - Adobe Acrobat
2014.01 - Financial Management - Inmate Account Transfer Module
2043.02 - Buildings and Facilities Projects Closure
2200.01 - Travel Regulations - Compressed WordPerfect
2200.01 - Travel Regulations - Adobe Acrobat
2272.03 - Acceptance of Travel Funding From Outside Sources
2272.04 - Cash Advance Program: Automated Teller Machine (ATM)
2272.06 - Temporary Duty Assignments (Emergency Situations)
2310.01 - Appropriations, Use Of
2350.01 - Accounting For Real Property and Depreciation

### 3000 Series - Personnel/Staff Management

3000.02 - Human Resources Management Manual - Compressed WordPerfect
3000.02 - Human Resources Management Manual - Adobe Acrobat
3308.09 - Student Temporary Employment (STEP) (Central Office only)
3420.07 - Fund-Raising by Employees
3420.08 - Standards of Employee Conduct - Compressed WordPerfect
3420.08 - Standards of Employee Conduct - Adobe Acrobat
3450.07 - Incentive Awards and Recognition for Central Office Employees - Compressed WordPerfect
3450.07 - Incentive Awards and Recognition for Central Office Employees - Adobe Acrobat
3451.03 - Awards Program, Incentive Awards, Bureau of Prisons - Compressed WordPerfect
3451.03 - Awards Program, Incentive Awards, Bureau of Prisons - Adobe Acrobat
3510.07 - Inmate Systems Management/Trainee Program
3510.08 - Case Management Coordinator, Role of
3511.09 - Position Description, Cyclic Review, Central Office
3713.17 - Discrimination and Retaliation Complaints Processing - Compressed WordPerfect
3713.17 - Discrimination and Retaliation Complaints Processing - Adobe Acrobat
3713.18 - Upward Mobility Program, Central Office
3713.19 - Affirmative Action Program
3721.05 - Employee Organizations
3730.04 - Workplace Violence Prevention Program
3735.04 - Drug-Free Workplace
3792.05 - Staff Fitness Centers
3792.06 - Employee Assistance Program
3906.14 - Physical/Medical Standards: Newly Hired Employees
3906.15 - Staff Mentoring Program
3932.03 - Procurement and Property Branch Trainee Program
3932.04 - Physician Assistants, Training With U.S. Air Force: MOU
3932.05 - Case Management Training and Reference Guide
3932.06 - Correctional Counselor Training and Reference Guide
3932.07 - Physician Assistants, Training With Interservice Physician Assistant Training Program
3933.03 - Unit Secretary Training and Reference Guide
3939.06 - Professional Endorsement of Chaplains

### 4000 Series - Support Services and Logistics

4100.03 - BOP Acquisitions Manual - Compressed WordPerfect
4100.03 - BOP Acquisitions Manual - Adobe Acrobat
4200.09 - Facility Operations Manual - Compressed WordPerfect
4200.09 - Facility Operations Manual - Adobe Acrobat
4220.02 - Mobile Home Sites, Staff Housing
4226.01 - Seismic Safety: New Construction
4240.01 - Utility Rebates
4400.03 - Property Management Manual - Compressed WordPerfect
4400.03 - Property Management Manual - Adobe Acrobat
4490.01 - Recycling, Records and Reports
4500.04 - Trust Fund/Warehouse/Laundry Manual - Compressed WordPerfect
4500.04 - Trust Fund/Warehouse/Laundry Manual - Adobe Acrobat
4510.04 - Inmate Contributions
4600.02 - Farm Manual
4700.04 - Food Service Manual - Compressed WordPerfect
4700.04 - Food Service Manual - Adobe Acrobat
4761.04 - Special Food/Meals From Outside Sources: Institution

### 5000 Series - Inmate and Custodial Management

5040.04 - FBI Forms, Submission to the FBI
5050.45 - Parole Hearings, Staff Serving as Inmate Representative
5050.46 - Compassionate Release: Procedures For Implementation
5070.10 - Judicial Recommendations and U.S. Attorney Reports, Responses to
5070.11 - Study and Observation Report
5100.06 - Security Designation and Custody Classification Manual - Compressed WordPerfect
5100.06 - Security Designation and Custody Classification Manual - Adobe Acrobat
5110.09 - Polygraph Tests, Administering of
5110.10 - Administration of Sentence for Military and Coast Guard Inmates
5110.12 - Notification of Release to State and Local Law Enforcement Officials
5111.01 - Institution Hearing Program
5111.02 - Mariel Cuban Detainees
5130.05 - Detainers and the Interstate Agreement on Detainers - Compressed WordPerfect
5130.05 - Detainers and the Interstate Agreement on Detainers - Adobe Acrobat
5140.26 - Civil Contempt of Court Commitments
5140.27 - Release of Inmate Prior to a Weekend or Legal Holiday
5140.28 - Unescorted Transfers and Voluntary Surrenders
5140.29 - Treaty Transfer of Offenders To or From Foreign Countries
5140.30 - Transfer of a Prisoner to State Custody Prior to Release from the Federal Sentence
5141.01 - Notification to Inmates of Treatment Programs for Sex Offenders
5160.03 - State Institution for Service of Federal Sentence, Designation of
5162.02 - Definition of Term, Crime of Violence
5162.04 - Categorization of Offenses
5180.04 - Central Inmate Monitoring System (PS only)
5200.01 - Female Offenders, Management of
5212.06 - Control Unit Programs
5214.04 - HIV Positive Inmates Who Pose Danger to Other, Procedures for Handling of
5215.04 - Youth Corrections Act (YCA), Inmates and Programs
5216.01 - Juvenile Delinquents, JDDPA
5216.03 - Juvenile Detention Unit, MDC Guaynabo, Puerto Rico
5230.05 - Grooming
5250.01 - Public Works and Community Service Projects
5251.04 - Inmate Work and Performance Pay Program
5264.06 - Telephone Regulations for Inmates
5265.10 - Correspondence
5266.08 - Incoming Publications
5267.05 - Visiting Regulations
5270.07 - Discipline and Special Housing Units - Compressed WordPerfect
5270.07 - Discipline and Special Housing Units - Adobe Acrobat
5280.08 - Furloughs
5290.10 - Intake Screening
5290.11 - Admission and Orientation Program
5300.17 - Education, Training, and Leisure Time Program Standards
5300.18 - Occupational Education Program
5300.19 - Volunteers and Citizen Participation Programs
5310.12 - Psychology Services Manual - Compressed WordPerfect
5310.12 - Psychology Services Manual - Adobe Acrobat
5310.13 - Mentally Ill Inmates, Institution Management of
5310.14 - Witness Security Evaluations
5310.15 - Minimum Standards for Admin., Interpret., and Use of Edu. Tests
5321.06 - Unit Management
5322.10 - Classification and Program Review of Inmates
5324.03 - Suicide Prevention Program
5324.04 - Sexual Assault Prevention/Intervention Program, Inmate
5325.05 - Release Preparation Program--Institution
5326.03 - Marriages of Inmates
5330.10 - Drug Abuse Programs Manual - Compressed WordPerfect
5330.10 - Drug Abuse Programs Manual - Adobe Acrobat
5350.07 - Manuscripts, Inmate
5350.23 - Selective Service System/BOP Registration Program
5350.24 - English as a Second Language Program (ESL)
5350.25 - Literacy Program (GED Standard)
5354.02 - Postsecondary Education Programs for Inmates
5355.03 - Parenting Program Standards
5360.07 - Religious Beliefs and Practices
5370.08 - Recreation Programs, Inmate
5370.09 - Physical Fitness and Health Education
5380.03 - Cost of Incarceration Fee (COIF)
5380.05 - Financial Responsibility Program, Inmate
5381.04 - Organizations, Inmate
5390.07 - Intensive Confinement Center Program
5500.06 - Guard Service at Local Medical Facilities
5500.08 - Canine Units
5502.07 - Duty Officers
5508.02 - Hostage Situations or Criminal Actions Requiring FBI Presence
5509.04 - Informal Contact Between Institution Administrators and Inmates
5510.08 - Posted Picture File
5510.09 - Searching and Detaining or Arresting Persons Other Than Inmates
5511.05 - Request to Staff, Inmate
5511.06 - Inmate Accountability
5521.05 - Searches of Housing Units, Inmates, and Inmate Work Areas
5538.04 - Escorted Trips
5550.05 - Escape From Extended Limits of Confinement
5553.05 - Escapes/Deaths Notification
5557.06 - Hostage Situation Management
5558.12 - Firearms and Badges
5558.13 - Stun Gun (Federal 203-A Gas Gun with MK Ballistics and Adapter)
5562.04 - Hunger Strikes
5566.05 - Use of Force and Application of Restraints on Inmates
5568.04 - After Action Reporting and Review
5580.05 - Inmate Personal Property
5800.07 - Inmate Systems Management Manual - Compressed WordPerfect
5800.07 - Inmate Systems Management Manual - Adobe Acrobat
5800.10 - Mail Management Manual - Compressed WordPerfect
5800.10 - Mail Management Manual - Adobe Acrobat
5800.11 - Inmate Central File, Privacy Folder, and Parole Mini-Files - Compressed WordPerfect
5800.11 - Inmate Central File, Privacy Folder, and Parole Mini-Files - Adobe Acrobat
5800.12 - Receiving and Discharge Manual - Compressed WordPerfect
5800.12 - Receiving and Discharge Manual - Adobe Acrobat
5803.07 - Progress Reports
5840.03 - Staff Correspondence About Inmates
5873.05 - Release Gratuities, Transportation, and Clothing
5875.10 - Transfer of Inmates to State Agents for Production on State Writs
5880.28 - Sentence Computation Manual (CCCA of 1984) - Compressed WordPerfect
5880.28 - Sentence Computation Manual (CCCA of 1984) - Adobe Acrobat
5880.30 - Sentence Computation Manual/Old Law/Pre CCCA 1984 - Compressed WordPerfect
5880.30 - Sentence Computation Manual/Old Law/Pre CCCA 1984 - Adobe Acrobat
5880.31 - D.C. Code Offenders Sentence Calculations
5882.03 - Fines and Costs for "Old Law" Inmates
5884.01 - Good Conduct Time Under the Prison Litigation Reform Act
5890.12 - SENTRY: National On-Line Automated Information System

### 6000 Series - Medical, Dental, and Health

6000.05 - Health Services Manual - Compressed WordPerfect
6000.05 - Health Services Manual - Adobe Acrobat
6010.01 - Psychiatric Treatment and Medication, Admin. Safeguards for
6021.02 - Commissioned Officer Student Training/Extern Program
6024.01 - Nurse Practitioners Training
6060.06 - Urine Surveillance and Narcotic Identification
6070.05 - Birth Control, Pregnancy, Child Placement, and Abortion
6080.01 - Autopsies, Authority to Order
6100.01 - Health Promotion and Disease Prevention for Inmates
6190.02 - Infectious Disease Management
6311.04 - Plastic Surgery and Identification Records
6590.07 - Alcohol Surveillance and Testing Program

### 7000 Series - Community Corrections, Correctional Contract Services

7010.05 - Memorandum of Agreement: Interagency Agreement: BOP-USM
7300.09 - Community Corrections Manual - Compressed WordPerfect
7300.09 - Community Corrections Manual - Adobe Acrobat
7310.03 - Community Corrections Center (CCC) Utilization and Transfer
7320.01 - Home Confinement
7331.03 - Pretrial Inmates
7430.01 - Drug Treatment Services, Community Transitional for Inmates - Compressed WordPerfect
7430.01 - Drug Treatment Services, Community Transitional for Inmates - Adobe Acrobat

### 8000 Series - Industrial Management - UNICOR

8000.01 - UNICOR Corporate Policy and Procedures - Compressed WordPerfect
8000.01 - UNICOR Corporate Policy and Procedures - Adobe Acrobat
8041.03 - Construction and Activation Manual, FPI - Compressed WordPerfect
8041.03 - Construction and Activation Manual, FPI - Adobe Acrobat
8051.02 - UNICOR Information Systems Administration
8053.02 - Engineering Bulletin, FPI
8060.02 - Factory Gainsharing Award, FPI
8120.01 - FPI Work Programs for Inmates - Compressed WordPerfect
8120.01 - FPI Work Programs for Inmates - Adobe Acrobat
8200.04 - Marketing and Sales Manual, FPI
8221.02 - Customer Goodwill Program
8224.01 - Pricing Procedures, FPI
8240.01 - FPI Sales Report
8241.01 - Customer Order Entry Data Accuracy
8260.02 - Product Development, FPI
8264.01 - Product Design Control
8270.02 - UNICOR Customer Service Center Manual
8281.01 - FPI Work Measurement Manual
8331.01 - Physical Inventories - UNICOR
8340.03 - Quality Assurance Program - Compressed WordPerfect
8340.03 - Quality Assurance Program - Adobe Acrobat
8340.04 - Production Scheduling, FPI
8340.05 - Bill of Material and Item Standard Routing Data Accuracy
8400.01 - Prison Made Products, Definition of
8510.01 - Factory Costing Procedures
8531.02 - Deposits (Accounts Receivable), FPI
8531.03 - FPI Plastic Card Collection Network (Accounts Receivable)
8533.01 - Inter-Industry Transfer (Ledger and Chart of Accounts)
8563.04 - Buildings and Improvements (Fixed Assets), FPI - Chart of Accounts
8582.01 - Government-Wide Commercial Credit Cards, FPI

### BOP Technical Reference Manuals

Technical Reference Manuals (TRM's) provide guidelines, optional assistance, best practices, and "how-to" information that may be needed or useful to accomplish the objectives or requirements of Program Statements. They are not "directives" or "policy" but technical and instructional in nature.

Because of their size, all TRM files are in compressed WordPerfect or Adobe Acrobat format. Not all TRM's are currently included on this web site. For information on other TRM's, contact:

Freedom of Information and Privacy Act Office
Office of General Counsel
Federal Bureau of Prisons
320 First St., NW.
Washington, DC 20534
Telephone 202-514-6655

TRM 1601.01 Environmental Regulations - Compressed WordPerfect
TRM 1601.01 Environmental Regulations - Adobe Acrobat
TRM 6100.01 Infectious Disease Management - Compressed WordPerfect
TRM 6100.01 Infectious Disease Management - Adobe Acrobat
TRM 6501.04 Pharmacy - Compressed WordPerfect

### PS 1241.02 INTERNET AND THE WORLD WIDE WEB

OPI: IPD
NUMBER: 1241.02
DATE: 3/6/98
SUBJECT: Internet and the World Wide Web

1. PURPOSE AND SCOPE. To transmit policy and procedures concerning the administration, development, and use of the Internet. Bureau staff use the Internet and the World Wide Web (WWW) to communicate and share information more effectively with the general public and to access business information. Permission to access the WWW is granted based upon the employee's planned use to conduct Government business. Staff are reminded that the Internet is made available for official business; use is governed by Department of Justice ethics guidelines.

The Bureau has established and maintains a website that is designed to comply with recent amendments to the Freedom of Information Act (FOIA). These amendments, as part of the Electronic Freedom of Information Act Amendments of 1996 (E-FOIA), require the Bureau to provide the public with access to certain records in an electronic format. The Bureau's Internet website will be the primary vehicle used to meet E-FOIA requirements as well as provide the general public with information about the organization, its programs, and its mission.

Federal Prison Industries (FPI) maintains its own Internet website. The management and administration of the FPI website are not covered under this Program Statement; however, the remainder of this PS does apply to FPI.

2. PROGRAM OBJECTIVES. The expected results of this program are:

a. Employees will use the Internet in compliance with all applicable regulations.

b. Material the Bureau makes available on the Internet will be appropriate for public access and editorially suitable.

c. The Bureau's Internet site will comply with Department of Justice standards, the Privacy Act, and the Freedom of Information Act.

d. The public will have access to Bureau information that is current and informative.

e. Inmates will not have access to the Internet.

3. DIRECTIVES REFERENCED

PS 1237.11 Information Security (10/24/97)
PS 1221.66 Directives Management Manual (9/15/97)
PS 1351.04 Release of Information (FOIA and Privacy Act) (12/5/96)
PS 3420.08 Standards of Employee Conduct (3/7/96)

4. ADMINISTRATION. Two branches of the Information, Policy, and Public Affairs Division (IPPA) have responsibility for Internet administration. Each Central Office division shall be responsible for the development and maintenance of that division's Internet materials.

a. The Policy and Information Resource Management Branch (PIRM) designs and maintains the content that other Bureau components determine should be included in the Bureau's WWW site, as well as links to other Internet sites.

PIRM shall approve any additions or suggested changes to Internet materials to ensure that what is released to the public consistently represents Bureau and Department of Justice (DOJ) concerns.

PIRM shall review all materials to be placed on the WWW for appropriateness, editorial suitability, and conformity to DOJ and Bureau standards, and shall consult with the Office of General Counsel's FOIA unit whenever releasability determinations are necessary.

b. The Office of Information Systems (OIS) designs, maintains, and upgrades the Bureau's Internet infrastructure.

OIS provides technical assistance to local area network (LAN) administrators and users in configuring the WWW access software and maintains a master list of Bureau staff who have access.

c. Each division shall be responsible for regularly reviewing and updating existing materials on the Internet that originated from the division. In addition, each division shall identify suitable new materials to be placed on the Internet. Each Assistant Director shall appoint an Internet Content Manager (ICM) as the point of contact and review for that division's Internet materials, with the exception of Program Statements and other policy documents (which have an established review process for Internet placement).

Under the review authority of PIRM, the ICM shall have authority to request that certain divisional materials either be placed on or removed from the Bureau's Internet site in accordance with procedures established in each division.

Internet electronic mail (e-mail) from the public concerning divisional materials shall be directed to the division's ICM to coordinate responses. E-mail responses to inquiries from the public must be treated like other written correspondence and may require internal review by branch or division management, or processing through the Bureau's Executive Secretariat and/or OGC's FOIA/Privacy Act unit. Any e-mail inquiry addressed to the Director or originating from a Member of Congress or his/her staff must be forwarded to the Executive Secretariat who will coordinate the response. Additionally, e-mail received by staff that would require a response from staff from another division must be forwarded to the Executive Secretariat.

5. SECURITY. PIRM and OIS are jointly responsible for Internet security and work in close consultation with appropriate staff at DOJ.

PIRM is responsible for information security.

OIS is responsible for the technical security of all Bureau networks, including the Internet connections.

All staff should be careful to ensure that the following security measures are followed:

Non-public information about inmates or staff may never be placed on the WWW.

Program Statements shall be placed on the WWW only after review for releasability by the Office of General Counsel and the Office of Primary Interest.

Internet e-mail may never be used to transmit sensitive information. Questions concerning the definition of sensitive information should be directed to the Office of General Counsel.

Internet/WWW users shall comply with the Program Statement on Information Security and DOJ security requirements.

Dial-up access, via modem, to a local Internet service provider is prohibited on LAN work stations.

Inmates shall never have access to the Internet.

6. ACCESS. The Internet is accessed through LAN work stations and requires the installation of additional software. Requests for access shall be made for staff who have a reason to use the Internet for official business. Requests are made as follows:

a. Institutions. The department head shall forward a request explaining an employee's need for WWW access to the Warden for approval.

b. Central Office, Regional Offices, Training Centers. The supervisor shall forward a request explaining an employee's need for WWW access to the branch chief (or above) for approval, as determined by the Assistant/Regional Director.

Once approved, the local LAN administrator shall install the software on the employee's workstation and forward the employee's name to OIS to activate the employee's Internet ID for WWW access.

7. LOCALLY CREATED INTERNET INFORMATION. Locally created home pages may not be placed on the Bureau server unless approved by PIRM. Moreover, with the exception of UNICOR, Bureau-related information used to conduct Government business may not be placed on any Internet server other than the Bureau server. Additional UNICOR home pages may not be created without the approval of the FPI Management Information Systems branch.

/s/
Kathleen M. Hawk
Director