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### CHAPTER 6

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    Visits and Meetings

    Section 1. Visits

    6-100. General.

    This Section applies when, in furtherance of a lawful and

    authorized U.S. Government purpose, it is anticipated that

    classified information will be disclosed during a visit to a

    cleared contractor or to a Federal facility.

    6-101. Notification and Approval of Classified Visits.

    The number of classified visits shall be held to a minimum. The

    contractor must determine that the visit is necessary and that the

    purpose of the visit cannot be achieved without access to, or

    disclosure of, classified information. All classified visits

    require advance notification to, and approval of, the organization

    being visited. In urgent cases, visit information may be furnished

    by telephone provided that it is followed up in writing.

    6-102. Visits by Government Representatives.

    Representatives of the Federal Government, when acting in their

    official capacities as inspectors, investigators, or auditors, may

    visit a contractor's facility without furnishing advanced

    notification, provided these representatives present appropriate

    government credentials upon arrival.

    6-103. Visit Authorization Letters (VAL).

    Contractors shall include the following information in all VAL's.

    a.   Contractor's name, address, and telephone number, assigned

    CAGE Code, if applicable, and certification of the level of the

    facility security clearance.

    b.   Name, date and place of birth, and citizenship of the employee

    intending to visit;

    c.   Certification of the proposed visitor's personnel clearance

    and any special access authorizations required for the visit;

    d.   Name of person(s) to be visited;

    e.   Purpose and sufficient justification for the visit to allow

    for a determination of the necessity of the visit; and

    f.   Date or period during which the VAL is to be valid.

    6-104. Recurring Visit Arrangements.

    Classified visits may be arranged for a 12 month period. Contract

    related visits may be arranged for the duration of the contract

    with the approval of the activity being visited. The requesting

    contractor shall notify all places honoring such visit arrangements

    of any change in the employee's status that will cause the visit

    request to be canceled prior to its normal termination date.

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