16 August 1997
Source: http://www.access.gpo.gov/su_docs/aces/aaces002.html

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From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
[DOCID:dod_othr-269]

V5-04

System name:

  Counterintelligence Issues Database (CII-DB).

System location:

  The central database and all terminals will be located at the Defense
  Investigative Service Headquarters, Counterintelligence Office (CIO),
  Issues Section, 1340 Braddock Place, Alexandria, VA 22314-1651.

Categories of individuals covered by the system:

  Persons of Counterintelligence interest in the following categories:
  Military personnel who are on active duty; applicants for enlistment
  or appointment; members of Reserve units; National Guard members; DOD
  civilian personnel, who are paid with appropriate or non appropriated
  funds; industrial or contractor personnel who are working in private
  industry in firms which have contracts involving access to classified
  DOD information or installations; Red Cross; ROTC cadets; former
  military personnel and individuals residing on, have authorized
  official access to, or conducting, operating any business or other
  functions at any DOD installation or facility.

Categories of records in the system:

  Records involving either suspected or actual Counterintelligence (CI)
  issues detected in Personnel Security Investigations (PSI) or
  Industrial Security Administrative Inquires (AI). The database will
  include; Subject name, title, origin of the issue, type of action,
  type of issue, agent's name, company name, target technology, country
  of origin and miscellaneous agents notes and recommendations.

Authority for maintenance of the system:

  5 U.S.C. 301, Department of Regulations; E.O. 10450, Security
  Requirements for Government Employment; DOD Directive 5200.2,
  Department of Defense Personnel security Program; DOD Dir 5200.27
  (Section IV A and B), Acquisition of information concerning Persons
  and organizations not affiliated with the DOD; DOD Dir 5220.28,
  Application of Special Eligibility and Clearance Requirements in the
  SIOP-ESI program for contractor employees.

Purpose(s):

  Provides a central database to document, refer, track, monitor and
  evaluate CI indicators/issues surfaced during PSI and through AIs.

Routine uses of records maintained in the system, including categories
    of users and the purposes of such uses:

  In addition to those disclosures generally permitted under 5 U.S.C.
  552a(b) of the Privacy Act, these records or information contained
  therein may specifically be disclosed outside the DoD as a routine use
  pursuant to 5 U.S.C. 552a(b)(3) as follows:
  The `Blanket Routine Uses' set forth at the beginning of OSD's
  compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining,
    and disposing of records in the system:

Storage:

  Computerized database, paper records, microfilm, diskettes, are
  maintained at the CIO.

Retrievability:

  Information in the automated system is retrieved through any entry in
  the data base to include name and file number.
  Paper files are retrieved by name or file number.

Safeguards:

  Paper records are contained and stored in regulation safes, filing
  cabinets and on magnetic tape which is located in a secure area with
  limited access. The database is maintained in secure office space with
  password entry to the system. Access is provided on a need to know
  basis only.

Retention and disposal:

  Automated records are maintained for 15 years. CI paper records
  relating to the automated system and not associated with a PSI will be
  retained for one year; Files developed on persons who are being
  considered for affiliation with the Department of Defense will be
  destroyed within one year if the affiliation is not completed.
  Information within the purview of DOD Directive 5200.27 will be
  retained no longer than one year.

System manager(s) and address:

  Defense Investigative Service, Deputy Director(s) (Industrial Security
  and Investigations), 1340 Braddock Place, Alexandria, VA 22314-1651.

Notification procedure:

  Individuals seeking to determine whether information about themselves
  is contained in this system should address written inquiries to the
  Defense Investigative Service, Information and Public Affairs Office,
  1340 Braddock Place, Alexandria, VA 22314-1651.
  Requesters should provide full name and any former names used, date
  and place of birth, and Social Security Number.

Record access procedures:

  Individuals seeking access to information about themselves contained
  in this system of records should address written inquiries to Defense
  Investigative Service, Information and Public Affairs Office,
  Alexandria, VA 22314-1651.

Contesting records procedures:

  The OSD's rules for accessing records, for contesting contents and
  appealing initial agency determinations are contained in DIS
  Regulation 01-13; 32 CFR part 321;or may be obtained from the Defense
  Investigative Service, Information and Public Affairs Office, 1340
  Braddock Place, Alexandria, VA 22314-1651.

Record source categories:

  Federal, State and local law enforcement/intelligence agencies;
  Industrial Security Administrative inquiries and Personnel Security
  Investigations.

Exemptions claimed for the system:

  Portions of this system may be exempt pursuant to 5 U.S.C. 552a (k)
  (1), (k)(2), (k)(3), and (k)(5), as applicable.

  An exemption rule for this record system has been promulgated in
  accordance with the requirements of 5 U.S.C. 553(b) (1), (2), and (3),
  (c) and (e) and published in 32 CFR part 321. For additional
  information contact the system manager.

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